Office Manager

David Aplin Recruiting; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

A growing manufacturing business in Calgary is looking for an organized Office Manager. In this hands-on role, you'll oversee daily office operations, manage financial records, and support leadership. Ideal candidates will have 3+ years of office management experience and strong communication skills.

Qualifications

• 3+ years of office management experience.
• Proactive problem-solver and organized.
• Strong attention to detail and tech-savvy.

Responsibilities

• Manage day-to-day office operations and financial records.
• Coordinate meetings, travel, and document preparation.
• Act as a reliable point of contact for customers and the team.

Skills

Organizational Skills

Problem Solver

Communication

Tech Savvy

Tools

Excel

Microsoft Office

QuickBooks

CRM

Job description

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Our client, a growing, fast-paced manufacturing business is looking for an organized, proactive, and adaptable Office Manager to join their small but mighty team in SE Calgary.

This is a hands-on role for someone who can confidently manage day-to-day office operations, handle a mix of administrative and bookkeeping tasks, and isn’t afraid to jump in wherever needed for smooth office operations.

What You’ll Be Doing:

• Keep office operations running smoothly and maintain a welcoming environment.
• Manage invoices, reconcile accounts, and maintain financial records alongside an external bookkeeper.
• Process customer orders, generate invoices, and monitor key inboxes.
• Support leadership with scheduling, correspondence, and document prep.
• Coordinate meetings, travel, and occasional event logistics.
• Monitor office supplies and vendor relationships.
• Assist with HR tasks like onboarding and employee record management.
• Serve as a reliable point of contact for customers, visitors, and the team.
• Take initiative on small projects and improvements to help the business run more efficiently.

What We’re Looking For:

• 3+ years ofoffice management experience.
• Comfortable wearing multiple hats in a casual, fast-paced environment.
• Strong organizational skills with solid attention to detail.
• Proactive problem-solver who’s comfortable taking the lead when needed.
• Tech savvy — Excel, Microsoft Office, QuickBooks, and CRM experience preferred.
• Friendly, approachable, and professional with strong communication skills.

Bonus Points:

• Experience in manufacturing, HVAC, plumbing, or home-building industries.
• Familiarity with process improvement, AI tools, or workflow automation.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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