Office Manager (Part-Time)

Solactive; Toronto; On-site; CAD 34,000 - 52,000; Full time

Benefits offered by this job

Ownership of Toronto office

Global FinTech exposure

Training & development

Cross-office networking events

Job summary

Solactive is seeking an Office Manager for our Toronto site. You will be the welcoming face and the operational backbone as we move into a new space next year, helping shape and own the launch of a brand-new office.

In this role you will manage daily office operations, coordinate with vendors, support onboarding for local hires, and collaborate with our global People & Culture team to align standards across offices in Frankfurt, Berlin, Toronto, and Hong Kong.

Qualifications

• Experience in office management or workplace coordination.
• Experience with event planning.
• Familiarity with Canadian health & safety requirements.
• Able to coordinate across multiple time zones.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the first point of contact in the office, ensuring a warm, open, and professional atmosphere for employees and visitors alike.
• Own the day-to-day office operations: ordering supplies, managing vendors and service providers, and maintaining a smooth-running workspace.
• Coordinate with building management on facilities, maintenance, and health & safety compliance.
• Plan and organize team events, social activities, and employee engagement initiatives.
• Lead and coordinate the upcoming office relocation from logistics and vendor management to ensuring a seamless move experience for the whole team.
• Support onboarding logistics for new Toronto-based hires in coordination with the global People & Culture team.
• Partner closely with Office Managers at our other locations to align on standards and share best practices.
• Handle incoming communications, mail, and package management for the office.
• Provide basic on-site support for meeting room setups and technology.

Skills

Welcoming guests

Organizational skills

Communication

Event planning

Independent worker

Time zone coordination

Health & safety knowledge

Job description

You'll be the welcoming face of our Toronto office and the quiet force keeping everything connected in the background. You'll create an environment where productive work feels good for our team, our guests, and anyone who walks through the door. And here's what makes this role especially exciting: we're planning to move into a new Toronto office next year, and you'll be a key driver of that transition helping to shape a brand-new space from the very beginning and making it truly ours.

Your Tasks

• Serve as the first point of contact in the office, ensuring a warm, open, and professional atmosphere for employees and visitors alike.
• Own the day-to-day office operations: ordering supplies, managing vendors and service providers, and maintaining a smooth-running workspace.
• Coordinate with building management on facilities, maintenance, and health & safety compliance.
• Plan and organize team events, social activities, and employee engagement initiatives that bring people together.
• Lead and coordinate the upcoming office relocation from logistics and vendor management to ensuring a seamless move experience for the whole team.
• Support onboarding logistics for new Toronto-based hires in coordination with the global People & Culture team.
• Partner closely with Office Managers at our other locations (Frankfurt, Berlin, Hong Kong) to align on standards and share best practices.
• Handle incoming communications, mail, and package management for the office.
• Provide basic on-site support for meeting room setups and technology (coordinating with IT where needed).

Your Profile

• You love welcoming people and bring a naturally positive, service-oriented energy to everything you do.
• You're highly organized, proactive, and can manage multiple priorities without losing sight of the details.
• You're a confident communicator warm with people and clear in writing.
• You enjoy planning events and creating memorable moments for a team.
• You work independently and take initiative without needing a lot of handholding.
• You're comfortable operating in an international environment and collaborating across time zones.
• Experience in office management, workplace coordination, event planning, or a similar role is a plus.
• Familiarity with Canadian workplace health & safety requirements is an asset.

Our Offer

• A role with real ownership: you shape the Toronto office experience from the ground up, including leading our upcoming office move.
• Part of a global FinTech company with offices in Frankfurt, Berlin, Toronto, and Hong Kong.
• Competitive hourly compensation.
• Access to company-wide training and development resources.
• Regular cross-office networking events and a team that genuinely invests in each other.

Please note: no artificial intelligence (AI) is used in the screening, assessment, or selection of candidates for this position.