office coordinator

Vantage West Realty; Kelowna; On-site; CAD 29,000 - 33,000; Full time

Benefits offered by this job

Dental care

Extended health care

Vision care

Job summary

Vantage West Realty is seeking an Office Coordinator to serve as the face and operational anchor of our brokerage, elevating first impressions and ensuring daily workflows run smoothly. You'll support real estate agents and the admin team with a friendly, professional approach.

This in-person role offers a structured 9-to-5 schedule, competitive pay, and benefits after probation. You’ll coordinate meetings, manage CRM leads, handle front-desk duties, and assist with marketing tasks as part of a

Qualifications

• Experience in administration, front desk, or customer service.
• Proficiency in Google Workspace.
• Valid Driver's License for local errands.

Responsibilities

• Greet clients, agents and guests; maintain a clean, organized office.
• Route incoming leads in the CRM; assist with local deliveries and errands.

Skills

Attention to detail

Organization

Communication

Follow-through

Admin experience

Google Workspace

CRM systems

Driver's license

Tools

CRM systems

Job description

We?re a high-performing, tech-savvy, culture-driven team looking for an Office Coordinator to serve as the face and operational anchor of our brokerage. In this role, you will elevate first impressions for every person who enters our doors while keeping daily office workflows running seamlessly. You?ll provide vital support to our real estate agents and administrative team. At our core, we live by our FREEDOM Values Model: Focus. Results. Excellence. Empowerment. Discipline. Ownership. Mastery. If these values align with how you work, you?ll fit right in.

What You?ll Do:

• Warmly greet clients, agents, and guests; prepare boardrooms; offer refreshments; answer phones; and maintain a clean, organized and well-stocked office.
• Route incoming leads in our CRM, track keys/SentriLock lockboxes, and step in as needed for local deliveries and errands.
• Assist with listing and marketing tasks such as creating MLS Pre-Actives, designing feature sheets and Market Plan Reviews, scheduling media/photography, tracking showing feedback, and marketing posts.
• Prepare meeting spaces and audio/visual setups for weekly team meetings as well as scheduled client meetings; assist with planning and executing office and client events.
• Provide ongoing, flexible administrative assistance to real estate agents and admin team members as daily operational needs arise.

What You Bring:

• Exceptional attention to detail, organization, communication, and follow-through.
• Experience in administration, front desk, or customer service.
• Proficiency in Google Workspace, and comfort learning brokerage tech platforms (Follow Up Boss, Canva, MLS Matrix, Touchbase).
• Valid Driver?s License for occasional local errands and deliveries.
• A collaborative approach with the ability to adapt and prioritize in a fast-paced environment.

Why You?ll Love Working Here:

• Competitive compensation + extended health/dental benefits (after probation).
• Professional development and clear opportunities for career growth in a rapidly growing company.
• Vibrant, supportive, and culture-driven team environment.
• Structured Monday?Friday 9 AM - 5 PM schedule.

Pay: $21.00-$24.00 per hour

Benefits:

• Dental care
• Extended health care
• Vision care

Work Location: In person