Listing Coordinator

The Richards Group - Re/Max Hallmark; Toronto; On-site; CAD 40,000 - 45,000; Full time

Benefits offered by this job

Salary: CA$40,000–CA$45,000 per year

Two weeks vacation

Vehicle allowance

Extended health, dental, vision care

Company events

Job summary

The Richards Group - Re/Max Hallmark in Toronto's East End is seeking an energetic Listing & Office Coordinator to support marketing, administration and daily office operations. This fast-paced role suits a junior administrative professional or someone exploring real estate, with responsibilities across listings, collateral design, outreach and office coordination.

Ideal candidates are detail-oriented, warm and professional, with a tech-forward mindset and 1 year of administrative experience.

Qualifications

• 1 year of administrative experience
• Proficiency with Canva, Mailchimp, Google Suite and AI tools
• Local resident in Beaches area is a strong bonus
• Valid driver’s license and vehicle are a plus but not required

Responsibilities

• Coordinate Listings: Load and manage property listings and ensure accuracy.
• Design Collateral: Create premium feature sheets, posters, and digital assets with Canva.
• Outreach: Set up e-blast emails on Mailchimp and update listings online.
• Use Tech: Leverage AI tools like ChatGPT to speed up tasks.
• First Impressions: Greet guests, answer calls, and respond to walk-ins warmly.
• Office Care: Keep Beaches office organized, stocked, and showroom-ready.
• Field Errands: Run quick errands and coordinate property signs and supplies.

Skills

Detail-oriented

Warm and professional

Tech-forward

1 year administrative experience

Tools

Canva

Mailchimp

Google Suite

AI tools

Job description

The Richards Group is the #1 Re/Max Hallmark team in Toronto's East End. We earned this spot through high energy, attention to detail, and giving our clients a premium experience.

We are looking for an energetic Listing & Office Coordinator to join our team. This is a fast-paced role perfect for a junior administrative professional or someone interested in real estate who is ready to handle marketing, administration, and office coordination.

What You'll Do

• Coordinate Listings: Load and manage property listings and ensuring accuracy.
• Design Collateral: Use Canva to create premium feature sheets, posters, and digital assets.
• Outreach: Set up e-blast emails on Mailchimp and update listings on our website.
• Use Tech: Leverage AI tools like ChatGPT to help make everyday administrative tasks faster.
• First Impressions: Greet guests, answer phone calls, and respond to walk-in questions with warmth and poise.
• Office Care: Keep our Beaches office clean, organized, fully stocked, and looking showroom-ready.
• Field Errands: Handle quick errands nearby, like coordinating property signs and getting supplies.

Who You Are

• Detail-Oriented: You love checklists and enjoy keeping things organized.
• Warm and Professional: You are friendly, proactive, and stay calm under pressure.
• Tech-Forward: You are eager to use tools like Canva, Mailchimp, and AI.

Qualifications

• Experience: 1 years of administrative experience. (Real estate experience and familiarity with TRREB is a plus, but we welcome eager junior candidates ready to learn!).
• Technical Suite: Experience or proficiency with Canva, Mailchimp, Google Suite, and AI tools.
• The Local Perk: Living locally and knowing The Beaches neighborhood well is a huge bonus!
• Mobility (An Extra): Having a valid driver’s license and a reliable vehicle is a great asset for running quick local errands, but not a strict requirement.
• Hours: Monday–Friday, 9:00 AM – 5:00 PM, additional hours on occasion
• Compensation: CA$40,000.00 – CA$45,000.00 per year.
• Vacation: 2 weeks paid. Our office also closes from Christmas Eve through New Year’s Day so you can recharge.
• Vehicle Allowance: $0.61/km for all business-related errands.
• Benefits Package: Extended health, dental, and vision care, plus company events (provided after the probationary period).