Office Administrator

JP Mortgage Solutions AB; Edmonton; On-site; CAD 42,000 - 56,000; Full time

Job summary

JP Mortgage Solutions AB is seeking a detail-oriented Office Administrator to support the mortgage broker team. The role focuses on data entry, file management, and customer service to ensure smooth daily operations and client satisfaction.

The position is offered as full-time on a 6-month renewable contract with potential renewal or conversion to permanent employment based on performance.

Qualifications

• Attention to detail in data entry.
• Strong organizational skills.
• Experience in similar office work.
• Excellent proofreading abilities.
• Effective phone etiquette.
• Willing to adapt to fast-paced office culture.

Responsibilities

• Perform accurate data entry and maintain filing systems for client records and documents.
• Manage incoming/outgoing calls professionally and schedule appointments.
• Create, edit, and manage documents and spreadsheets using MS Office 365.
• Proofread documents to ensure accuracy and clarity.
• Coordinate appointments and manage client communications.
• Maintain an organized workspace to promote efficiency.

Skills

Data entry

MS Office

Organization

Proofreading

Phone etiquette

Adaptability

Tools

MS Office 365

Job description

We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office environment, particularly within a Mortgage Broker's office. This position involves a variety of administrative tasks, including data entry, file management, and customer service, all aimed at enhancing the efficiency of our daily operations.

Presently the position is offered as full-time on 6 months of renewable contract with option to renew or offer permanent full time employment, based on the performance.

Duties

• Perform accurate data entry and maintain organized filing systems for clients records and office documents.
• Manage incoming/outgoing calls with professionalism, demonstrating excellent phone etiquette while addressing inquiries and scheduling appointments.
• Utilize MS Office 365 to create, edit, and manage documents and spreadsheets as needed.
• Assist with administrative tasks such as proofreading documents to ensure accuracy and clarity.
• Support the team by coordinating appointments and managing client communications effectively.
• Maintain an organized workspace to promote efficiency and productivity within the office environment.

Skills

• Proficiency in data entry with a strong attention to detail.
• Familiarity with MS Office Suite applications for document management and communication.
• Strong organizational skills to manage multiple tasks efficiently.
• Experience of similar office work preferred and will be an asset.
• Excellent proofreading abilities to ensure high-quality documentation.
• Effective phone etiquette for professional communication with clients and team members.
• Willing to adapt the office culture and fast work pace environment.

Job Types:

Full-time, Permanent, Contract, Fixed term contract