Office Assistant - FTR - Burnaby - Onsite 1

NTT DATA North America; Burnaby; On-site; CAD 48,000 - 59,000; Full time

Job summary

NTT DATA BCU, Inc. in Burnaby, BC, Canada, is seeking an Office Assistant to join on-site. The role provides general clerical and administrative services including reception, mail processing, filing, and typing to support daily operations.

Responsibilities include handling mail and courier paperwork, distributing pay slips, routing calls, preparing management reports, and coordinating forms and meetings. The position emphasizes organization, attention to detail, and reliable teamwork within a

Qualifications

• Good communication skills oral and written.
• Experience in setting up events, managing office access (employee and visitors), send receive coordinate packages.
• Back up to the Facilities Coordinator.
• Training provided by the Company: First aid Level- 2 training

Responsibilities

• Distributes incoming mail; prepares outgoing mail; sends and receives courier packages and processes related paperwork.
• Distributes pay slips.
• Receives incoming calls on various issues/matters and provides general information or refers call to appropriate staff member for response.
• Prepares a variety of reports for management e.g. daily Access granted reports, weekly access reports.
• Distributes a variety of application forms to staff/supervisors e.g. access cards, parking, AMEX, etc.
• Ensures forms are completed correctly and forwards to appropriate approval authority.
• Assists with the production of various binders for staff. Files documents.
• Provides general word processing and/or system generated correspondence services. Schedules meetings: books room and arranges for audio visual equipment.
• Monitors levels of office supplies and paper and places on-line order when supplies are low.
• Checks and transports library tapes between Seymour and Quadra locations on a weekly basis.
• Maintains temporary access card log and ensures cards are returned.
• Conducts day/evening workstation security checks and provides reports to supervisors/managers.
• Performs other duties as assigned

Skills

Communication skills

Event setup & access management

Facilities backup

First aid Level-2 training

Job description

This position is with NTT DATA BCU, Inc. and is part of the BCGE Union.

We are currently seeking a Office Assistant - FTR - Burnaby - Onsite 1 to join our team in Burnaby, British Columbia (CA-BC), Canada (CA).

Purpose of Position

Provides general clerical and administrative services including reception, mail processing, filing, typing, etc.

Accountabilities

• Distributes incoming mail; prepares outgoing mail; sends and receives courier packages and processes related paperwork.
• Distributes pay slips.
• Receives incoming calls on various issues/matters and provides general information or refers call to appropriate staff member for response.
• Prepares a variety of reports for management e.g. daily Access granted reports, weekly access reports.
• Distributes a variety of application forms to staff/supervisors e.g. access cards, parking, AMEX, etc.
• Ensures forms are completed correctly and forwards to appropriate approval authority.
• Assists with the production of various binders for staff. Files documents.
• Provides general word processing and/or system generated correspondence services. Schedules meetings: books room and arranges for audio visual equipment.
• Monitors levels of office supplies and paper and places on-line order when supplies are low.
• Checks and transports library tapes between Seymour and Quadra locations on a weekly basis.
• Maintains temporary access card log and ensures cards are returned.
• Conducts day/evening workstation security checks and provides reports to supervisors/managers.
• Performs other duties as assigned

Qualifications

• Good communication skills oral and written
• Experience in setting up events, managing office access (employee and visitors), send receive coordinate packages
• Back up to the Facilities Coordinator –
• Training provided by the Company: First aid Level- 2 training

Financial Responsibility

• Maintains postage meter log.

Direct Supervision

No direct supervision.

Project/Team Leadership or Training

No project/team lead or training responsibilities.

Pay Range (2026): CAD 53729.46 / Annually

Please note, as per the CBA and Human Rights Code of BC, this posted position may be used for accommodation of union members based on medical or human rights grounds without previous notice. The Employer must give preference to a union member who has submitted an approved the accommodation request if the positions is still vacant during the recruitment process

About NTT DATA Services

NTT DATA BCU is an entity of NTT DATA Services, a global business and IT services provider specializing in digital,

cloud and automation across a comprehensive portfolio of consulting, applications, infrastructure and business process

services. We are part of the NTT family of companies, a partner to 85 % of the Fortune 100.

NTT DATA Services is an equal opportunity employer and will consider all qualified applicants for employment without regard

to race, gender, disability, age, veteran-status, sexual orientation, gender identity, or any other class protected by law.