Office Assistant

HR Associates; Toronto; On-site; CAD 38,000 - 48,000; Full time

Job summary

HR Associates is seeking an Office & Catering Services Assistant for a short-term temporary assignment in Toronto to support daily office operations, front desk coverage, meeting arrangements, and onsite catering.

The role requires post-secondary education in business or office administration, about two years' experience in reception/administrative support, strong customer service, and proficiency with Microsoft Office; five days onsite per week.

Qualifications

• Post-secondary education in Business Administration, Office Administration, or a related field, or an equivalent combination.
• Approximately two years of experience in reception, customer service, office services or administrative support.
• Experience coordinating meetings, catering arrangements or onsite events is an asset.
• Strong customer service skills and a professional, friendly telephone manner.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide reception and front desk coverage, including greeting visitors and answering calls.
• Coordinate meeting room arrangements, catering orders, and onsite event setups.
• Prepare and reset meeting rooms with supplies, beverages and equipment.
• Collaborate with internal teams and external vendors for meeting requirements and deliveries.
• Provide general administrative support, including document prep and file organization.
• Assist with mailroom services and day-to-day office operations.

Skills

Customer service

Telephone etiquette

Organization

Microsoft Office

Education

Post-secondary education in Business Administration or Office Administration

Tools

Microsoft Office Suite

Job description

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality.

Our public sector client is seeking an Office & Catering Services Assistant for a short-term temporary assignment in Toronto. This position involves supporting daily office operations, reception coverage, meeting arrangements, and onsite catering services. The role requires five days per week onsite.

Key Responsibilities

• Provide reception and front desk coverage, including greeting visitors, answering calls, and responding to inquiries.
• Coordinate meeting room arrangements, catering orders, and onsite event setups.
• Prepare and reset meeting rooms, ensuring supplies, beverages, and equipment are available.
• Work with internal teams and external vendors to coordinate meeting requirements, catering, and deliveries.
• Provide general administrative support, including preparing documents, organizing files, and reviewing supplier invoices.
• Assist with mailroom services, office supplies, and other day-to-day office operations as needed.

Qualifications

• Post-secondary education in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience.
• Previous experience in reception, customer service, office services, or administrative support; approximately two years of related experience is an asset.
• Experience coordinating meetings, catering arrangements, or onsite events is an asset.
• Strong customer service skills and a professional, friendly telephone manner.
• Good organizational skills, attention to detail, and the ability to manage multiple tasks in a busy office environment.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• A flexible, dependable, and team-oriented approach to supporting office operations.
• Ability to work onsite five days per week in Toronto.