Office Assistant

Canadian Manufacturing; Canada; Hybrid; CAD 25,000 - 37,000; Full time

Benefits offered by this job

On-site parking

Health insurance

Deferred Profit Share Program (DPSP)

Job summary

Canadian Manufacturing is seeking an Administrative professional to support document prep, quotes, POs, and invoices. The role involves basic bookkeeping, inventory control, and shipping/receiving for clients and suppliers.

The ideal candidate will have 3+ years in admin, 2+ years with QuickBooks, and strong Excel/Outlook skills, with the ability to work independently and lift up to 50 lbs.

Qualifications

• 3+ years in an administrative role.
• 2+ years using QuickBooks.
• Strong computer skills: Excel & Outlook.
• Excellent organizational and communication abilities.
• Motivated to learn, take lead, and work independently.

Responsibilities

• Prepare documents, spreadsheets and forms.
• Prepare quotes, POs, invoices; perform basic bookkeeping.
• Inventory control and shipping/receiving for clients and suppliers.
• Package and label parts; handle material movements.
• Maintain databases and generate reports; follow safety policies.
• Adhere to AS9100 REV C and ISO9001:2015 standards.
• Assist with other duties as assigned.

Skills

Administrative experience

QuickBooks

Excel

Outlook

Communication

Organization

Forklift (asset)

Lifting 50 lbs

Tools

QuickBooks

Excel

Outlook

Job description

Company Overview:

Our company is a well-established organization that specializes in the manufacturing of precision components and sub-assemblies for the aerospace, aircraft, military, medical, optical and defense sectors. We are looking to increase our diverse and dynamic team with the addition of skilled individuals.

Roles & Responsibilities:

• General administration duties involving the preparation of documents, spreadsheets and forms
• Preparation of quotes, purchase orders, invoices and perform basic bookkeeping tasks
• Inventory control
• Shipping & receiving, for both clients and suppliers
• Packaging & labeling parts in individual bags
• Material handling
• Maintain database's and fill out reports
• Abide with instructions, regulations and safety policies
• Utilize and comply with all AS9100 REV C and ISO9001:2015 manufacturing and quality standards
• Other duties may be assigned

Qualifications:

• 3-years minimum of experience in an Administrative role
• 2 years of experience using QuickBooks
• Strong computer skills with the ability to use various computer applications such as Excel and Outlook
• Must have strong organizational and communication skills to effectively interact with customers and suppliers
• Motivated to learn, take lead and able to work independently with minimal supervision while also able to take direction (both verbal and written)
• Able to work under pressure while maintaining attention to detail
• Experience driving a forklift an asset
• Ability to lift up to 50lbs

Benefits:

• Competitive wages up to $27.00/hour, wages are based on experience
• Health / dental insurance
• Deferred Profit Share Program (DPSP)
• On-site parking