Office Agent, class I

Kativik llisarniliriniq; Kuujjuaq (Land); On-site; CAD 35,000 - 39,000; Full time

Job summary

Kativik llisarniliriniq is seeking an Office Agent under the supervision of the Coordinator of School Operations to perform a range of administrative duties according to established methods and procedures.

You will assist with general office tasks, book accommodations and travel, process financial service requests, reconcile credit cards, organize records, set up meeting rooms with snacks, and carry out other tasks as assigned by the supervisor.

Qualifications

• Secondary School Diploma or Diploma of Vocational Studies in office administration, and one year of relevant experience.
• Waiver possible for James Bay and Northern Québec Agreement beneficiaries who accept a training plan determined by the Board.

Responsibilities

• Assist the Coordinator of School Operations with general office tasks.
• Book accommodation and follow up on travel requests.
• Process financial service requests (FS).
• Reconcile credit cards.
• Organize and maintain department records.
• Set up meeting rooms and arrange for snacks.
• Perform other related tasks as requested by the immediate supervisor.

Skills

Basic accounting

Language skills

Independent work

Education

Office administration diploma

Tools

Microsoft Office Suite

Job description

Function & Duties

Under the supervision of the Coordinator of School Operations, the Office Agent carries out, according to established methods and procedures, various complex administrative duties including the following:

• Assist the Coordinator of School Operations with general office tasks within the department.
• Book accommodation and follow up on travel requests.
• Process financial service requests (FS).
• Reconcile credit cards.
• Organize and maintain department records.
• Set up meeting rooms and arrange for snacks.
• Perform any other related tasks as requested by the immediate supervisor.

Qualifications

Secondary School Diploma or Diploma of Vocational Studies in office administration, and one (1) year of relevant experience. The School Board may, at its discretion, waive any or all of the afore-mentioned qualification requirements if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

Requirements

• Basic accounting skills.
• Fluent (oral and written) in at least two (2) of the three (3) official working languages of the school board: Inuktitut, English, or French.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, Teams, and OneDrive.
• Ability to work independently in an office environment.

Work Schedule

35 hours per week from Monday to Friday.

Classification / Salary / Benefits

In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4102: from $25.61 to $28.65 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.