OFFICE AGENT CLASS I - ACCESS BROSSARD

Commission scolaire Riverside - Riverside School Board; Brossard; On-site; CAD 41,000 - 46,000; Full time

Job summary

The Riverside School Board is seeking an Office Agent Class 1 - Regular, 35 hours per week, to perform a variety of administrative duties of a complex nature, including front desk reception, invoicing and registrations.

Applicants must have a Diploma of Vocational Studies or equivalent, be fully bilingual in English and French, and be able to work Monday to Friday, 8am-4pm with a 60-minute meal break. Training and teamwork are emphasized.

Qualifications

• Diploma(s) or equivalent with one year of pertinent experience.
• Excellent knowledge of English and French, spoken and written.

Responsibilities

• Front desk reception and inquiries handling (in person, phone, email).
• Student registrations and book sales.
• Train new Class I office agents and coordinate support staff.
• Perform other related duties as required.

Skills

Office automation

Bilingual English/French

Interpersonal skills

Education

Diploma of Vocational Studies

Secondary School Diploma or equivalent

Job description

OFFICE AGENT CLASS 1 - REGULAR - 35hrs

ACCESS BROSSARD

NATURE OF WORK

The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

CHARACTERISTIC FUNCTIONS

The employee in this class of employment ensures that the applicable practices, regulations, instructions, policies, methods and procedures are respected. To do so, he or she drafts, prepares, creates, verifies and follows up on invoices, purchase orders, receipts, lists and various registers, such as payroll, absence, leave or taxation registers, funding requests, statistics, statements, forms, inventories and any other administrative report, table or document of the same nature; in this context, gathers, validates and compiles the necessary data.

He or she keeps accounting books, makes journal entries, reconciles accounts, receives payments at a counter, in the mail or by direct payment, makes payments and deposits, codes expenditures, keeps a petty cash and makes purchases of a nominal value; compiles budget data, participates in preparing the budget of a unit or a department and conveys budget balances.

He or she contacts persons in and outside the school board to obtain or provide information related to his or her duties, determines deadlines, makes practices and regulations known and conveys decisions. He or she drafts correspondence related to his or her duties.

As instructed, the employee carries out administrative operations related to aptitude tests and administers the tests.

The employee uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets and in-house programs; he or she carries out research on the Internet; uses e-mail. He or she may be required to help, on occasion, colleagues with the common software and programs used.

Front desk reception, supporting teacher and student inquiries including in person/phone calls and emails, student registrations, book sales.

The employee may be required to train new class I office agents as well as to coordinate the work of support staff.

If need be, he or she performs any other related duty.

REQUIRED QUALIFICATIONS

Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority, and have one (1) year of pertinent experience

OTHER REQUIREMENTS

Have a thorough knowledge of office automation.

Excellent knowledge of English and French, spoken and written.

Strong collaboration and team work skills, highly skilled in interpersonal interactions.

Must be willing to attend professional development activities and be self-motivated towards life long learning.

SCHEDULE

Monday to Friday 8am-4pm with a 60-minute meal break

SALARY

$896.35 TO $ 1002.75 per 35-hour week, according to qualifications and experience.

The Riverside School Board thanks all applicants for their interest, but will only contact those selected

Riverside School Board has implemented an Equal Access Employment Program and encourages applications from women, members of visible and ethnic minorities, Aboriginal people and people with disabilities.