Office Administrator Part-Time

Autism Services; Punnichy; On-site; CAD 21,000 - 30,000; Part time

Job summary

Autism Services is seeking a part-time office administrator in Saskatchewan to handle daily clerical duties, bookkeeping, invoicing, and filing. The role involves data entry, customer and vendor communications, payroll assistance, and maintaining safety records in a dynamic office setting.

Qualifications include prior admin or bookkeeping experience, proficiency with QuickBooks, and comfort with safety administration.

Qualifications

• Previous office administration or bookkeeping experience preferred.

Responsibilities

• Manage day-to-day office and administrative tasks.
• Use QuickBooks for bookkeeping, invoicing, expense tracking, and accounts receivable/payable.
• Prepare and organize invoices, receipts, and other financial documentation.
• Perform data entry and maintain accurate records.
• File and organize company documents.
• Answer incoming phone calls and emails.
• Maintain office supplies and place orders as needed.
• Assist with payroll and other accounting-related duties as required.
• Help maintain accurate trucking, customer, and vendor records.
• Communicate with customers, suppliers, drivers, and vendors.
• Maintain and organize safety documentation and records.
• Assist with COR safety program administration, including keeping safety paperwork and records up to date.
• Help track safety training, orientations, inspections, toolbox meetings, and other safety requirements.
• Assist with maintaining employee safety files and documentation.
• Support management with general safety and administrative tasks.
• Provide general administrative support to the management team.

Skills

Attention to detail

Organizational skills

Time management

Professional communication

Independence

Teamwork

Confidentiality

Education

Certificate in office administration

Tools

QuickBooks

Job description

• Manage day-to-day office and administrative tasks
• Use QuickBooks for bookkeeping, invoicing, expense tracking, and accounts receivable/payable
• Prepare and organize invoices, receipts, and other financial documentation
• Perform data entry and maintain accurate records
• File and organize company documents
• Answer incoming phone calls and emails in a professional manner
• Maintain office supplies and place orders as needed
• Assist with payroll and other accounting-related duties as required
• Help maintain accurate trucking, customer, and vendor records
• Communicate with customers, suppliers, drivers, and vendors
• Maintain and organize safety documentation and records
• Assist with COR safety program administration, including keeping safety paperwork and records up to date
• Help track safety training, orientations, inspections, toolbox meetings, and other safety requirements
• Assist with maintaining employee safety files and documentation
• Support management with general safety and administrative tasks
• Provide general administrative support to the management team

Qualifications & Experience

• Previous office administration or bookkeeping experience preferred
• Experience with QuickBooks is an asset
• Experience with safety administration or COR programs is an asset
• Experience in the trucking, construction, or aggregate industry would be an asset
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Comfortable handling multiple tasks and changing priorities
• Professional and friendly communication skills
• Ability to work independently and as part of a team
• Ability to maintain confidentiality and handle sensitive company and employee information

Position Details

• Part-Time
• Hours and schedule to be discussed
• Office-based in Punnichy, Saskatchewan