Office Administrator

eBrandon; Brandon; On-site; CAD 23,000 - 32,000; Full time

Job summary

Clean Under Pressure is seeking an organized Office Administrator to support our company and Westman Groundworks in Brandon, Manitoba. This permanent, year‑round role features seasonal hours with full‑time work April–November and ~20 hours/week November–April.

Responsibilities include phone/email support, data entry, scheduling, invoicing, payroll assistance and general office duties. QuickBooks Online is required; CRM experience is preferred.

Qualifications

• Previous office administration or bookkeeping experience.
• CRM system experience preferred.
• Payroll or timesheet-review experience is an asset.
• Strong computer and organizational skills.
• Excellent attention to detail and communication.
• Ability to manage multiple priorities and work independently.
• Reliable attendance and confidentiality.

Responsibilities

• Answer phone calls and respond to customer emails and texts.
• Enter and maintain accurate customer information.
• Schedule quotes and appointments.
• Follow up on outstanding quotes.
• Maintain current quote and work-in-progress lists.
• Enter bills, receipts and other bookkeeping information for both companies.
• Categorize and match financial transactions.
• Review employee timesheets and assist with payroll.
• Relay information to the appropriate manager.
• Complete general office and administrative duties.

Tools

QuickBooks Online

Jobber

HomeWorks

Service Autopilot

Job description

Clean Under Pressure ? Brandon, Manitoba

Clean Under Pressure is hiring an organized and dependable Office Administrator to provide administrative support for our company and our sister company, Westman Groundworks.

This is a permanent, year-round position with seasonal hours:

• April 15-November 15: Full-time
• November 16-April 14: Approximately 20 hours per week

Responsibilities

• Answer phone calls and respond to customer emails and text messages
• Enter and maintain accurate customer information
• Schedule quotes and appointments
• Follow up with customers regarding outstanding quotes
• Maintain current quote and work-in-progress lists
• Enter bills, receipts and other bookkeeping information for both companies
• Categorize and match financial transactions
• Review employee timesheets and assist with payroll
• Relay customer and staff information to the appropriate manager
• Complete general office and administrative duties

Qualifications

• Previous office administration or bookkeeping experience
• QuickBooks Online experience is required
• Experience using a customer relationship management system is preferred, such as Jobber, HomeWorks, Service Autopilot or a similar service-business CRM
• Payroll or timesheet-review experience is an asset
• Strong computer and organizational skills
• Excellent attention to detail
• Professional phone, email and text-message communication
• Ability to manage multiple priorities and work independently
• Reliable attendance and ability to maintain confidentiality

Experience working in construction, landscaping, exterior cleaning or another service-based business would be an asset but is not required.

Location: Brandon, Manitoba - in person.

Compensation: Range starts at $20/hour, dependant on experience and qualifications

Start date: As soon as possible