Office - QC Administrator

Canadian Plains Energy Services; Carlyle; On-site; CAD 45,000 - 65,000; Full time

Job summary

Canadian Plains Energy Services is seeking an Office - QC Administrator based in Carlyle, Saskatchewan. The role supports the operational team with financial administration and enforces quality control procedures across the organization.

The position requires meticulous data entry, proficiency in Excel and Word, and experience with SharePoint. The office environment emphasizes accuracy, document control, and timely reporting to support project operations.

Qualifications

• Strong Excel skills and accuracy on data entry.
• Proficient with Word documents and form handling.
• Experience with SharePoint environment.

Responsibilities

• Payroll: track worker hours and prepare data for payroll processing.
• Accounts Receivable/Payable: issue and file invoices and process payments.
• Purchasing: enter and track purchase orders against invoices.
• Reporting: run and review financial/project reports and audits.
• Quality Control: assist with quality systems and audits, maintain documentation.

Skills

Excel

Word

SharePoint

Attention to detail

Education

Office administration diploma

Accounting diploma (optional)

Tools

Accounting software

Job description

POSITION SUMMARY

The Office & QC Administrator provides support to our operational team and is approachable, organized, and customer service oriented. This position is responsible for financial administration duties as well as providing support for the implementation and enforcement of quality control and assurance systems and policies throughout Canadian Plains Energy Services.

CORE ACCOUNTABILITIES

Represent Canadian Plains in person, on the phone, and through electronic communications. Communicate current information with clients and staff. Prepare and/or proofread written communications. Manage, monitor, and maintain area office records. Dispose or store according to company standards. Maintain a professional and organized administrative office.
Payroll:

Track and confirm worker hours and record accurate data for payroll processing.
Accounts Receivable/Payable:

Prepare, distribute, and track invoices for billing, and confirm, make necessary corrections, and file incoming invoices for payment.
Purchasing:

Enter and file purchase orders and track against incoming invoices.
Reporting:

Enter, post, and run reports such as transactions, project data, and requested audits.

Quality Control:

• Assist with ongoing management of quality systems, processes, and procedures.
• Maintain internal documentation and systems to ensure that established quality and process procedures are followed.
• Distribute approved process and quality control documents to appropriate personnel.
• Act as point of contact for document quality issues and provide support and solutions regarding quality issues.
• Schedule and coordinate internal and external audits.
• Maintain audit and training databases, and ensure all related records are up to date.

SKILLS, KNOWLEDGE, & ABILITIES
Required

• Good understanding of Excel and an ability to be accurate on entry
• Using Word documents and filling out forms
• Working with a SharePoint environment
• Ability to be methodical with a keen eye for detail

Optional

• Office administration or accounting diploma (i.e. administration, accounting, commerce) is preferred
• A minimum of 2-3 years of administrative experience in the oilfield construction and services industry
• Understanding of Isometrics
• Understanding of P&IDs

WHO WE ARE:

Canadian Plains Energy Services is a Saskatchewan based company and leader in construction and maintenance services to the oil and gas, midstream, transportation, mining, and utility industries across central Canada. With locations across Saskatchewan and Manitoba, Canadian Plains is committed to servicing energy and resource customers.

Canadian Plains Energy Services takes pride in its experienced trades people, experienced project management/supervision and the processes developed to support them; all of which ensure the exceptional execution of any project.

WHY WORKS FOR US:

Canadian Plains Energy Services encourages and supports professional development through education and mentorship. We offer comprehensive benefits, a rewarding short term incentive plan, and competitive wages.

Employees are expected to support and participate in a “culture of safety” and adhere to and be ambassadors of Canadian Plains Energy Services’ Code of Conduct and Values, and to treat others with dignity, respect, and fairness.

Position:Office - QC Administrator

Location: Carlyle, Saskatchewan

Job Id:392

# of Openings:1

POSITION SUMMARY

The Office & QC Administrator provides support to our operational team and is approachable, organized, and customer service oriented. This position is responsible for financial administration duties as well as providing support for the implementation and enforcement of quality control and assurance systems and policies throughout Canadian Plains Energy Services.

CORE ACCOUNTABILITIES

Represent Canadian Plains in person, on the phone, and through electronic communications. Communicate current information with clients and staff. Prepare and/or proofread written communications. Manage, monitor, and maintain area office records. Dispose or store according to company standards. Maintain a professional and organized administrative office.
Payroll:

Track and confirm worker hours and record accurate data for payroll processing.
Accounts Receivable/Payable:

Prepare, distribute, and track invoices for billing, and confirm, make necessary corrections, and file incoming invoices for payment.
Purchasing:

Enter and file purchase orders and track against incoming invoices.
Reporting:

Enter, post, and run reports such as transactions, project data, and requested audits.

Quality Control:

• Assist with ongoing management of quality systems, processes, and procedures.
• Maintain internal documentation and systems to ensure that established quality and process procedures are followed.
• Distribute approved process and quality control documents to appropriate personnel.
• Act as point of contact for document quality issues and provide support and solutions regarding quality issues.
• Schedule and coordinate internal and external audits.
• Maintain audit and training databases, and ensure all related records are up to date.

SKILLS, KNOWLEDGE, & ABILITIES
Required

• Good understanding of Excel and an ability to be accurate on entry
• Using Word documents and filling out forms
• Working with a SharePoint environment
• Ability to be methodical with a keen eye for detail

Optional

• Office administration or accounting diploma (i.e. administration, accounting, commerce) is preferred
• A minimum of 2-3 years of administrative experience in the oilfield construction and services industry
• Understanding of Isometrics
• Understanding of P&IDs

WHO WE ARE:

Canadian Plains Energy Services is a Saskatchewan based company and leader in construction and maintenance services to the oil and gas, midstream, transportation, mining, and utility industries across central Canada. With locations across Saskatchewan and Manitoba, Canadian Plains is committed to servicing energy and resource customers.

Canadian Plains Energy Services takes pride in its experienced trades people, experienced project management/supervision and the processes developed to support them; all of which ensure the exceptional execution of any project.

WHY WORKS FOR US:

Canadian Plains Energy Services encourages and supports professional development through education and mentorship. We offer comprehensive benefits, a rewarding short term incentive plan, and competitive wages.

Employees are expected to support and participate in a “culture of safety” and adhere to and be ambassadors of Canadian Plains Energy Services’ Code of Conduct and Values, and to treat others with dignity, respect, and fairness.