Office Administrator

ELEQRON INC.; Calgary; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

On-site parking

Flexible work environment

Office lunches and team events

Job summary

Eleqron Inc. in Calgary is seeking an organized, proactive Office Administrator to provide day-to-day administrative support and help keep office operations running smoothly.

This full-time in-office role will support project documentation, scheduling, and coordination, while maintaining confidentiality and professional communication with internal and external contacts. Central Calgary location, on-site parking, and a flexible work environment are offered.

Qualifications

• Diploma or certificate in Business Administration, Office Administration, or a related field is an asset.
• Previous experience in administrative, office coordination, or project administration roles is preferred.
• Experience in engineering, construction, consulting, architecture, or professional services is a plus.
• Strong proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication skills.
• Outstanding organizational and time-management abilities.
• Attention to detail and accuracy; ability to manage multiple priorities.

Responsibilities

• Provide a knowledgeable and welcoming first point of contact for all inquiries.
• Maintain a professional, organized, and welcoming office environment.
• Protect confidentiality when handling employee, client, project, and company information.
• Deliver day-to-day administrative support to leadership and the team.
• Develop and improve administrative processes, filing systems, and internal procedures.
• Coordinate office supplies, vendors, deliveries, and general organization.
• Assist with coordinating meetings and communications among internal and external stakeholders.
• Prepare meeting agendas, materials, and document notes and actions as required.
• Maintain project files, trackers, schedules, and contact lists.
• Track deadlines, deliverables, outstanding items, and action items.
• Follow up on outstanding information and documentation as needed.
• Support preparation of proposals, reports, packages, and client deliverables.
• Contribute additional administrative and project support as business needs evolve.

Skills

MS Office proficiency

Strong communication

Organizational skills

Time management

Attention to detail

Multitasking

Professional communication

Education

Diploma or certificate in Business Administration/Office Administration or related field

Tools

MS Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

Eleqron Inc. is a growing Engineering & Management consulting firm specializing in Electrical Engineering, Asset Management, and Project Management services. We have built our brand on delivering practical, timely, cost-effective, safe, consistent, and reliable engineering solutions.

Our team of Subject Matter Experts provides specialized support in Electrical & Mechanical Design & Engineering, Tenant Improvements, and Commercial & Light Industrial projects for both new and existing infrastructure.

We are a dynamic team of professionals who genuinely enjoy working together. We look forward to connecting with you and showcasing the Eleqron Difference!

The Opportunity:

Eleqron Inc. is seeking an organized, proactive, and dependable Office Administrator to provide day-to-day administrative support to our team and help keep our office operations running smoothly. This is primarily an administrative role, with additional responsibility for supporting the team with project documentation, coordination, scheduling, and follow-up.

The ideal candidate is someone who enjoys being the person others can rely on to keep things organized and moving. They are comfortable managing multiple priorities, following up on outstanding items, communicating professionally with internal and external contacts, and taking ownership of the administrative details that keep operations flowing smoothly.

Key Responsibilities:

• Provide a knowledgeable and welcoming first point of contact for all incoming communication and general inquiries.
• Help maintain a professional, organized, and welcoming office environment.
• Maintain confidentiality when handling employee, client, project, and company information.
• Provide day-to-day administrative support to leadership and the team.
• Help build, maintain and improve administrative processes, templates, filing systems, and internal procedures.
• Coordinate and manage office and kitchen supplies, vendors, deliveries, and general office organization.
• Assist with coordinating meetings and communications involving internal team members, clients, consultants, contractors, and other stakeholders.
• Coordinate meeting logistics, prepare and distribute agendas prior to meetings, prepare materials, and document meeting notes and action items when required.
• Maintain project files, records, trackers, schedules, contact lists, and related documentation.
• Assist with tracking project deadlines, deliverables, outstanding items, and action items.
• Follow up with team members on outstanding information and documentation as required.
• Support the preparation and organization of proposals, reports, project packages, and client deliverables.
• Provide additional administrative and project support based on evolving business needs.
• What You Bring:
• Diploma or certificate in Business Administration, Office Administration, or a related field is an asset.
• Previous experience in administrative, office coordination, project administration, or similar support role is preferred.
• Experience within an engineering, construction, consulting, architecture, or professional services environment is considered an asset.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines in a busy professional environment.
• Comfortable following up with others and taking initiative to ensure administrative tasks are completed.
• Professional, warm, and confident when communicating with employees, clients, consultants, contractors, and vendors.
• Full-time, in-office
• Monday – Friday
• Central Calgary office location near an LRT station
• On-site free parking
• Flexible work environment
• Office lunches and team events

What We Offer:

• A supportive and collaborative work environment with professionals who enjoy what they do.
• Competitive salary, reflective of your experience and skills.
• Comprehensive benefits package to support your health and well-being.
• Exciting opportunities for career growth within a fast-growing company.
• Ongoing professional development and support for continuing education.
• The chance to contribute to innovative, high-impact projects alongside a talented team of engineers and designers.
• A strong commitment to work-life balance and an inclusive, team-oriented culture.