Receptionist (Permanent/Full-Time)

BCLMA; Vancouver; Hybrid; CAD 45,000 - 53,000; Full time

Benefits offered by this job

Competitive salary range

Paid vacation and sick/personal days

Group benefits including vision care

Professional Development & Continuing 

On-site fitness centre

Job summary

MacKenzie Fujisawa LLP, a downtown Vancouver law firm, is seeking an enthusiastic receptionist to support daily operations. This full-time, on-site role runs 8:00am to 4:00pm, Monday to Friday, and requires a professional, detail-oriented individual who can multitask and interact warmly with clients and staff.

Responsibilities include greeting visitors, answering and directing calls, managing boardrooms, and performing clerical duties.

Qualifications

• Excellent communication skills, both in person and over the phone.
• Detail oriented with a strong organizational and multitasking abilities.
• Professional demeanor, communication and presentation.
• Dependable, Reliable, and punctual at all times.
• Able to interact with firm members and visitors in a pleasant professional manner.
• Solid knowledge of office applications such as MS Office.
• Team player and also works well independently.

Responsibilities

• Answering and directing incoming telephone calls to appropriate recipients, and responding professionally to any general inquiries
• Greeting clients and guests of the firm in a friendly and professional manner
• Maintaining a neat and organized reception area at all times
• Managing boardroom bookings
• Maintaining a neat and organized presentation of all boardrooms and prepares the boardrooms for meetings as needed for meetings
• Responsible for external storage facilities and tracking of boxes
• Assisting with social functions
• Conducting file openings and conflict searches
• Providing backup for posting BC Online and LTSA
• Performing other related duties as required and provides clerical or administrative support as requested

Skills

Communication skills

Attention to detail

Organizational skills

Customer service

MS Office

Tools

MS Office

Job description

MacKenzie Fujisawa LLP is a downtown Vancouver law firm with origins dating back to the 1960s. We are a team of diverse talents, capable of providing clients with first-rate legal service for almost any legal issue. Many of our lawyers are recognized as leaders in their practice areas and have extensive experience with the most difficult cases and transactions.

We are seeking an enthusiastic, organized, conscientious and diligent individual who enjoys multi-tasking and takes pride in having a strong work ethic and being detail oriented. This is a full-time, permanent position as a Receptionist. This position is 100% on-site and the hours are 8:00am to 4:00pm Monday to Friday.

Responsibilities include but are not limited to:

• Answering and directing incoming telephone calls to appropriate recipients, and responding professionally to any general inquiries
• Greeting clients and guests of the firm in a friendly and professional manner
• Maintaining a neat and organized reception area at all times
• Managing boardroom bookings
• Maintaining a neat and organized presentation of all boardrooms and prepares the boardrooms for meetings as needed for meetings.
• Responsible for external storage facilities and tracking of boxes
• Assisting with social functions
• Conducting file openings and conflict searches
• Providing backup for posting BC Online and LTSA
• Performing other related duties as required and provides clerical or administrative support as requested

Qualifications:

• Minimum of 3 years reception or administrative experience in a professional services environment
• Professional demeanor, communication and presentation
• Dependable, Reliable, and punctual at all times
• Detail oriented with a strong organizational and multitasking abilities
• Having the ability to interact with firm members and visitors in a pleasant professional manner
• Excellent communication skills, both in person and over the phone
• Solid knowledge of office applications such as MS Office
• Team player and also works well independently

We Offer

• Competitive salary range of $45,000 to $53,000 annually based on experience and skills
• Paid vacation and sick/personal days
• Group benefits including vision care
• Professional Development & Continuing Education
• On-site fitness centre