Office Administrator - Canada

WorldStrides; Toronto; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Extended health care

Travel benefits

Retirement plan

Paid volunteer day

PTO days

Professional certification reimburse

Discounted travel

Job summary

WorldStrides, a global educational travel leader, seeks a highly organized bilingual (French/English) Office Administrator to support our Toronto office. You will be the go-to contact for day-to-day administration, vendor coordination, employee support, and workplace operations to ensure a productive and welcoming environment.

The ideal candidate is detail-oriented, adaptable, and enjoys supporting both people and processes in a collaborative setting.

Qualifications

• Must be proficient in both written and spoken French and English.
• Intermediate MS Office (Word, Excel, Teams) required; PowerPoint is an asset.
• Role requires full-time office presence.
• Travel to Montreal 2–3 times per year, flexible.

Responsibilities

• Coordinate all office administration requirements for Toronto and Montreal locations.
• Interface with building management, cleaners, and IT/suppliers on office matters.
• Manage mail, courier, and office supplies.
• Help with onboarding and offboarding staff.
• Coordinate travel plans and office events as needed.

Skills

Bilingual French/English

Tools

MS Word

MS Excel

MS Teams

PowerPoint

Job description

Company Introduction

WorldStridesis the global leader in educational travel and experiential learning. The company was founded in 1967 to provide middle school travel programs to Washington, D.C. and has grown to provide a wide range of programs for more than half a million students annually to over 100 countries around the world. WorldStrides offers experiential learning programs in educational travel, performing arts, language immersion, career exploration, service-learning, study abroad, and sports. Each of these experiences helps students to see beyond the classroom and to see the world – and themselves – in new ways.

Job Description:

We are seeking a highly organized and proactive bilingual (French/English) Office Administrator to support the day-to-day operations of our Toronto office. This role will serve as a key point of contact for office administration, vendor coordination, employee support, and workplace operations, helping to ensure a productive and welcoming office environment. The ideal candidate is detail-oriented, adaptable, and enjoys supporting both people and processes in a collaborative setting

Responsibilities:

• Manage/coordinate all office and business administrative requirements for both Toronto and Montreal locations,
• Interface with building management, cleaners, etc as required
• Interface with IT/suppliers on office technical matters including laptop/computer equipment maintenance, telephone system menu and settings changes, copiers and other leased equipment support
• Manage incoming and outgoing mail and courier
• Manage and order office supplies
• Help with onboarding and offboarding staff
• Coordinate teams to clean kitchen, take care of office plants.
• Liaise with Senior management travelling to Canada, assist with travel plans (minimal)
• Manage transportation, catering, space and equipment requirements for internal training sessions and office events

Qualifications:

• Must be proficient (written and oral) French and English
• Intermediate level MS office Word, Teams and Excel
• Power Point an asset Job requires being in the office full time
• Travel to Montreal location (2-3 times per year, flexible)
• Employer-paid health (including dental, drug benefit, extended health care, and travel benefits), telehealth, life, accidental death and dismemberment, and short-term disability insurance coverage. Employee-paid long-term disability. With a buy-up option for life and accidental death and dismemberment, and critical illness
• Retirement plan options (Registered Retirement Savings Plan and Spousal Retirement Savings Plan) and profit-sharing Deferred Profit-Sharing Plan (DPSP)
• 1 paid volunteer day & 25 PTO days to start – accrue up to 28 over 3 years, 4 mental health days, and 5 bereavement days.
• Tuition reimbursement up to five thousand, two hundred fifty dollars annually or one thousand dollars towards professional certification annually.
• Opportunities for paid and discounted travel.
• Flexible work schedule providing on-site, remote, and virtual office opportunities.
• Encouraged participation in our Employee Resource Groups and Diversity, Equity, & Inclusion council.
• Employee Assistance Program (EAP)
• Team Member Discount Program

WorldStrides, a global organization, is committed to educate and serve communities worldwide. Our commitment is fueled by the passion of our team members and partners to make experiential learning accessible, while also being socially, environmentally, and ethically responsible. Together, we accomplish this by investing in initiatives to promote inclusion, diversity, and sustainability.

As an Equal Opportunity Employer, WorldStrides is committed to building a diverse workforce, supported by an environment that promotes inclusion and belonging. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

WorldStrides will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, J-1, H-1, H-2, L, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire. Select seasonal roles may consider students on J-1 or F-1 visas.