Office Coordinator

Altis Technology; Toronto; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Free parking

Job summary

Altis Technology is seeking an on-site Office Coordinator in Toronto to support a busy operations team. You will manage calendars, coordinate meetings, and handle essential administrative needs to keep the office running smoothly.

We value initiative, reliability, and discretion; 3+ years in administration or executive support is preferred, with strong Microsoft 365 skills and a professional, proactive approach.

Qualifications

• Minimum 3 years in office administration or executive support.
• Post-secondary education in administration, business, or finance.
• Proficient with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication; strong organization and attention to detail.
• Ability to handle confidential information with discretion.
• Experience with Oracle NetSuite or similar ERP is an asset.

Responsibilities

• Manage calendars and schedules for senior airport leaders.
• Book meetings, prepare materials, take notes, and track follow-ups.
• Manage vendors, office supplies, inventory, ordering, and couriers.
• Prepare correspondence, presentations, reports, and confidential documents.
• Assist with invoices, purchase orders, expense reporting, and purchasing.
• Liaise with employees, vendors, contractors, and stakeholders.
• Provide day-to-day administrative support and identify process improvements.

Skills

Communication

Organization

Editing/Proofreading

Time management

Attention to detail

Discretion

Problem solving

Prioritization

Education

Post-secondary education in administration or business

Finance or related field

Tools

Microsoft 365

Oracle NetSuite

Job description

Location: Toronto, ON, On-site, Monday to Friday, 8:00 a.m.4:00 p.m. with a 1-hour lunch
Language: Excellent written and spoken English required. Bilingualism in English and French is an asset.
Duration: Full-time contract
Background Check Requirement: Criminal background check required.

About the Opportunity

We’re looking for a smart, dependable, and proactive Office Coordinator to support a busy operations team in Toronto. Working on-site in a fast-paced transportation environment, youll play an important role in keeping the office organized, supporting senior leaders, and ensuring day-to-day administrative needs are handled efficiently.

You’ll work alongside approximately 80 employees across airport operations, security, emergency response, and corporate functions, while providing direct administrative support to a key manager and senior airport operations leader. This is a great opportunity for someone who takes initiative, anticipates what needs to happen next, and enjoys being the person a team can count on.

Whats In It for You

You’ll gain unique exposure to the day-to-day operations of a busy airport while working closely with senior leadership and a diverse group of operational professionals. You’ll join a collaborative workplace where initiative, professionalism, and reliability are valued. Free parking is available.

Your Responsibilities

• You’ll manage calendars and coordinate schedules, meetings, and priorities for senior airport leaders.
• You’ll book meetings, prepare materials, take meeting notes, and help track follow-up items.
• You’ll manage vendors, office supplies, inventory, ordering, couriers, and general office needs.
• You’ll prepare correspondence, presentations, reports, records, and confidential documentation.
• You’ll support invoices, purchase orders, expense reporting, and other purchasing and financial administration.
• You’ll liaise with employees, vendors, contractors, and other stakeholders to keep information and requests moving efficiently.
• You’ll provide day-to-day administrative support to the broader airport team and identify opportunities to improve office processes.

Skills and Qualifications

• 3+ years of experience in office administration, executive support, or a coordination-focused position.
• Post-secondary education in administration, business, finance, or a related field.
• Advanced proficiency with Microsoft 365, including Outlook, Word, PowerPoint, Teams, and Excel.
• Strong written and verbal communication, organization, proofreading, time management, and attention to detail.
• A proactive, resourceful approach with sound judgment, strong problem-solving skills, and the ability to manage competing priorities.
• Proven ability to handle confidential information with discretion, integrity, and professionalism.
• Experience with Oracle NetSuite or a similar ERP system, basic accounting processes, or aviation and airport operations is considered an asset.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.