Educational Programs & Partnerships Coordinator

Westcoast Connection; Montreal (administrative region); Hybrid; CAD 55,000 - 65,000; Full time

Job summary

Westcoast Connection in Montreal seeks an Educational Programs & Partnerships Coordinator to manage instructors, build educational partnerships, and coordinate course planning. The role includes recruiting instructors, liaising with partners, and ensuring high-quality programs across summer and year-round activities.

The position requires strong organization, English communication skills, and the ability to handle multiple priorities.

Qualifications

• University degree required.
• Strong organizational and multitasking abilities.
• Proficient in MS Office and adaptable to new platforms.
• Excellent written and verbal communication in English.
• Ability to take initiative, work autonomously, and collaborate with partners.
• Attention to detail and respect for deadlines.

Responsibilities

• Research, interview, hire, and retain qualified instructors for programs.
• Collaborate with summer teams to provide information and resources for instructors.
• Develop strategies to ensure instructor satisfaction and retention.
• Identify, cultivate, and maintain partnerships with educational institutions.
• Act as liaison for internal and external stakeholders.
• Oversee planning, organization, and execution of courses.
• Collaborate to manage timelines, logistics, and resource allocation.
• Ensure detailed follow-up for seamless course delivery.
• Assist with research, planning, reservations for activities, transport, and accommodations.
• Produce financial projections and audit expenditures.
• Handle contracting with suppliers; ensure smooth operations.
• Audit itineraries and correspondence for accuracy.
• Maintain records and collaborate on cross-functional projects.
• Stay informed on education, travel, and current events trends.
• Adapt to a flexible summer schedule.

Skills

Strong organizational skills

Proficiency in MS Office

Excellent written and verbal English

Initiative and autonomous work

Education

University degree

Tools

Salesforce

Concur

Google Drive

Job description

We are currently seeking a dedicated and resourceful individual to join our innovative team in our Montreal office as the Educational Programs & Partnerships Coordinator. This full-time position (40 hours/week) reports directly to the Director of Planning.

The ideal candidate will be detail-oriented, highly organized, and skilled in communication, with the ability to research, interview, and hire exceptional instructors while nurturing valuable educational partnerships. This individual will thrive in a collaborative team environment, excel at managing competing priorities, and demonstrate exceptional follow-through to ensure program success.

What will you do?

Instructor Management

• Research, interview, hire, and retain qualified instructors for various programs.
• Collaborate with summer teams to provide detailed information and resources necessary to manage hired instructors effectively.
• Develop and implement strategies to ensure high instructor satisfaction and retention.

Educational Partnerships

• Identify, cultivate, and maintain partnerships with educational institutions and organizations.
• Act as the primary liaison for internal and external stakeholders, ensuring strong and mutually beneficial relationships.

Course Planning and Coordination

• Oversee the planning, organization, and execution of courses, ensuring alignment with organizational objectives.
• Collaborate with colleagues to manage timelines, logistics, and resource allocation for all programs.
• Ensure all courses are planned with detailed follow-up for seamless delivery.

Logistical Support

• Assist with research, planning, and reservations across various program elements such as recreational activities, transportation, and accommodations.
• Produce financial projections for planned programs and audit final expenditures.
• Handle communication and contracting with local and international suppliers to ensure smooth operations.
• Audit print and web copies of planned itineraries and correspondence to ensure accuracy and consistency.

General Responsibilities

• Maintain up-to-date records and meticulous notes in organizational databases.
• Collaborate with the Director of Planning, Product Managers, and Program Coordinators on cross-functional projects.
• Stay informed on trends in education, travel, and current events to enhance program relevance and quality.
• Adapt to a flexible work schedule, particularly during peak summer months.
• Complete additional duties as assigned.

Must-Have

• University degree.
• Strong organizational skills with the ability to prioritize and manage multiple work streams.
• Proficiency in MS Office and adaptability to learn new platforms (training provided).
• Exceptional written and verbal communication skills in English.
• Demonstrated ability to take initiative, work autonomously, and collaborate effectively with internal and external partners.
• Strong attention to detail and ability to meet deadlines.

Nice-to-Have

• Previous experience in education, including lesson planning and/or curriculum development.
• Connections to a global network in academia.
• Previous experience in travel planning or event coordination.
• Financial and analytical skills, including experience with budgeting and forecasting.
• Familiarity with tools such as Salesforce, Concur, and Google Drive.
• International travel experience.
• Fluency in French, Spanish, or Italian.

Why Join Us?

WCC is committed to fostering a flexible work environment, including hybrid arrangements (three/four days in-office). Our office is located in Monkland Village, Montreal, easily accessible by public transit.

Start Date

September/October 2026

Salary

Starting at $55,000 CAD per year, commensurate with experience.

What makes Westcoast Connection unique...

Since 1982, Westcoast Connection has shown thousands of teens a meaningful, rewarding, and special summer experience. Our organization is filled with passionate, energetic, hard-working, entrepreneurial people, this means we set high goals and exceed them, we all wear multiple hats, and we are obsessed with opening teens' eyes to travel and life-changing experiences!

Visit www.westcoastconnection.com to learn more about us.

Westcoast Connection is an equal-opportunity employer.