Bilingual Sales Administrator

MT Talent Solutions; Whitby; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Base salary CAD 50,000

Bonus up to CAD 2,000

Three weeks vacation

Paid sick days

Benefits from day one

RRSP matching

Expense reimbursement

Stable, permanent employment

Team-oriented environment

Monday–Friday schedule

Job summary

MT Talent Solutions is seeking a Bilingual Office/Sales Administrator for its Whitby, Ontario office. This full-time, in-office role supports order processing, coordination with sales and operations, and customer service in French and English.

You will manage the full order cycle, document handling, and data entry, with a strong emphasis on accuracy, teamwork, and a Monday–Friday schedule. Competitive salary and benefits accompany a stable, permanent position.

Qualifications

• Fluent in French and English with strong written and verbal communication.
• Experience in office or sales administration and order processing.
• Proficient with Microsoft Office 365 and data entry.
• Ability to organize, plan, and prioritize workload independently.

Responsibilities

• Process full order cycle for orders submitted by Territory Managers with complete information.
• Prepare supporting documentation: workers’ compensation, customs, insurance, warranties.
• Coordinate with sales, operations, and internal departments to move projects forward.
• Act as contact between departments and address outstanding items promptly.
• Confirm product and inventory availability and maintain daily order backlog.
• Process product returns accurately and maintain records.
• Respond to internal requests with high levels of customer service.
• Balance multiple priorities in a fast-paced office environment.

Skills

Bilingual (French/English)

Strong communication

Tools

MS Office 365

Job description

Bilingual Office/Sales Administrator

Location: Whitby, Ontario

Work Model: Full-time, permanent, in office

Hours: Monday to Friday, 8:30 a.m. to 5:00 p.m.; 37.5 hours per week

Salary: $50,000 plus a performance-based bonus of up to $2,000

Who Are We?

We are a strategic recruitment agency specializing in connecting skilled professionals with top employers across Canada and the United States. Our holistic approach ensures that both technical and cultural alignment lead to long-term success for everyone involved.

Why Are We Looking for You?

We are supporting a well-established client in hiring a Bilingual Office/Sales Administrator for its Whitby office.

This is an excellent opportunity to join a friendly, supportive team where collaboration, customer service, and attention to detail are highly valued.

This is a fully in-office position with no remote-work option. Candidates must be eligible to work in Canada and live within a reasonable commuting distance of Whitby.

What’s In It for You?

• Base salary of $50,000
• Performance-based bonus of up to $2,000
• Three weeks of vacation 6 paid sick days
• Comprehensive benefits beginning on your first day
• RRSP matching program
• Reimbursement of approved business expenses
• Stable, permanent employment with an established organization
• Supportive and team-oriented work environment
• Consistent Monday-to-Friday schedule 1-hour lunch break

What Will You Do?

• Process the full order cycle for orders submitted by Territory Managers, ensuring all information is complete, current, and accurate
• Prepare and obtain supporting documentation, including workers’ compensation, customs, insurance, and warranty documents
• Coordinate with sales, operations, and other internal departments to help keep projects moving forward
• Act as a point of contact between departments and ensure outstanding items are addressed promptly
• Confirm product and inventory availability
• Maintain and update the daily order backlog
• Process product returns accurately and efficiently
• Complete data entry and maintain accurate records
• Respond to internal requests while delivering a high level of customer service
• Balance multiple priorities in a fast-paced office environment

What Do You Bring?

• Previous experience in office administration, sales administration, order processing, or a related role
• Strong written and verbal communication skills in French and English
• Proficiency with Microsoft Office 365, including Excel, Word, and Outlook
• Strong data-entry skills with excellent accuracy and attention to detail
• The ability to organize, plan, and prioritize your workload independently
• Experience working in a busy, deadline-driven environment
• The ability to manage multiple tasks and shifting priorities
• A flexible, adaptable, and responsive approach
• Strong internal customer-service skills
• The ability to work effectively both independently and as part of a team

Recruitment Technology & AI Notice:
MT Talent Solutions may use artificial intelligence and other recruitment technologies to assist with candidate sourcing, resume review, communications, and administrative recruitment tasks. Our experienced recruitment professionals personally review candidates and make recommendations to our clients. Final hiring decisions are made by the hiring organization and are never based solely on automated systems. We are committed to fair, ethical, and inclusive hiring practices.

We thank all applicants for their interest; however, only those selected to move forward in the recruitment process will be contacted.