Office Administrator, Canada

SAAB; Ottawa; On-site; CAD 40,000 - 70,000; Full time

Job summary

Join a pioneering defense and security company as an Office Administrator, where your organizational skills and customer service excellence will help create a safer world. This role involves a variety of administrative tasks, including managing office activities, coordinating travel, and supporting events. You will thrive in a collaborative environment that values your contributions and offers ongoing learning opportunities. This is your chance to make an impact in a company that respects work-life balance and provides a comprehensive benefits package, ensuring you can grow both personally and professionally.

Benefits

Workplace flexibility

Comprehensive benefits package

Generous vacation days

Ongoing learning opportunities

Collaborative corporate culture

Qualifications

• 3-5 years of administrative support experience in a professional environment.
• High School diploma required; Associate Degree preferred.

Responsibilities

• Coordinate office activities and manage office calendars.
• Provide professional phone coverage and assist with travel arrangements.
• Maintain visitor logs and inventory office supplies.

Skills

Microsoft Office Suite

Customer Service Skills

Organizational Skills

Verbal Communication Skills

Written Communication Skills

Multi-tasking

Self-starter

Teamwork Skills

Education

High School Diploma

Associate Degree in Business

Tools

Email Systems

Job description

At Saab, we constantly look ahead and push boundaries for what is considered technically possible. We collaborate with colleagues around the world who all share our challenge to make the world a safer place.

Your Role:

Saab Canada, Inc. is seeking an Office Administrator to plan and oversee all administrative support and office services for the company. This includes coordinating and communicating office activities, reception duties, travel bookings, expense claims, shipping and receiving, ordering of office supplies and stationery and basic executive assistance duties. This position would report to the Head of Country for Saab Canada.

Specific responsibilities will include, but are not limited to:

• Greet visitors at the Head Office
• Maintain visitor log with a high level of accuracy
• Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention
• Coordination of travel arrangements
• Overall management of office calendars
• Coordination and scheduling of meetings
• Process and track expense reimbursements
• Maintaining and updating contacts lists
• Inventory and ordering of office supplies
• Administrative support to Saab events and activities in Canada
• Provide backup support to others as needed
• Assist with management of contract documentation
• Assist with additional projects and other duties as required
• Work in alignment with Saab’s policies and directives.

Your Skills & Experience:

Required Education and Experience:

• High School diploma or equivalent experience is required. An Associate Degree in related business fields is preferred.
• 3-5 years of experience as an administrative support or receptionist in a professional environment

Required Skills:

• Proficiency in e-mail and Microsoft office suite, similar proficiencies in other computer-based systems is considered an asset
• Self-starter and self-directed with the ability to think creatively for efficiency and process improvement
• Ability to multi-task, balancing a number of tasks efficiently
• Excellent customer service skills with positive and helpful demeanor
• Exceptional verbal and written communication skills while knowing your audience
• Punctuality and dependability
• Excellent teamwork skills
• Organizational skills and project coordination experience with attention to detail

What you will be a part of:

Behind our innovations stand the people who make them possible. Brave pioneers and curious minds. Everyday heroes and inventive trouble-shooters. Those who share deep knowledge and those who explore sky-high. And everyone in between.

Joining us means making an impact together, contributing in our own unique ways. From crafting complex code and building impressive defence and security solutions to simply sharing a coffee with a colleague, every action counts. We encourage you to take on challenges, to create smart inventions and grow in our friendly and tech-savvy workspace. We have a solid mission to keep people and society safe.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 23,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden, has major operations all over the world and is part of the domestic defence capability of several nations.

Saab offers :

• Workplace flexibility for a balanced work/life approach
• Comprehensive benefits package and wellness program
• Generous company-paid vacation days and holiday time
• Challenging, collaborative and diverse corporate culture
• Ongoing opportunities for learning and career development

Saab is a company with opportunities. A company where we see diversity as an asset and where you have both considerable responsibility and good opportunities for advancing in your career. But also a company that respects each person’s needs for a rewarding life beyond work.

Saab is an equal opportunity employer. If you are a person with a disability and have a question or may require an accommodation during the recruitment process, please contact Kelly Munroe by email at [e-mail]

To apply for this position, please apply online with your resume and cover letter by 16 February 2025.

Regardless of whether you value cutting edge technology, creativity or an innovative environment, everyone at Saab contributes to keeping people and society safe.