Office Administrator

Black & McDonald; Ottawa; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading company in construction and facility management is seeking a full-time Office Administrator in Ottawa. This career-building opportunity involves coordinating HR initiatives, managing office operations, and supporting project controls within a dynamic team environment. Applicants with a commitment to quality and effective communication skills are encouraged to apply.

Benefits

Competitive compensation and benefits packages

Qualifications

• 1-3 years’ experience with payroll and/or timekeeping.
• Ability to obtain Government Security Clearance.
• Experience in construction/facility management is considered an asset.

Responsibilities

• Coordinate onboarding for new employees and manage office supplies.
• Support HR programs and assist with vendor invoices.
• Ensure timesheets are completed and entered into the payroll system.

Skills

Communication

Customer Focus

Teamwork

Education

Post-secondary education in Office Administration

Tools

Microsoft Office

Job description

Black & McDonald is seeking a full-time Office Administrator at our location in Ottawa, Ontario. This is a contract position for a duration of one (1) year.

Black & McDonald’s ESAP Project team is growing! If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career and looking to contribute to a hard-working, innovative team, this opportunity is for you.

This opportunity relates to the ESAP project, which focuses on the modernization of the heating and cooling energy distribution systems to over 80 buildings in the National Capital Region. The project involves design and construction of four new central heating and cooling plants plus associated distribution piping networks over a period of five years, under a Joint Venture Partnership with another leading major Contractor. Black and McDonald is responsible for the design and construction of the mechanical and electrical work across the project.

This position is responsible to assist in maintaining a productive and efficient office operations and will report directly to the Project Controls Manager. Training will be provided.

Duties and responsibilities include but are not limited to the following :

• Coordinate onboarding for new employees including preparing onboarding materials, arranging new hire and safety orientation, and completion of new hire paperwork;
• Prepare various types of employment change letters and staff announcements;
• Support the implementation and coordination of various HR programs / initiatives;
• Manage office supplies and equipment inventory and places orders as necessary;
• Assists and coordinates purchasing of project equipment, maintenance and services;
• Receives and sorts incoming mail and deliveries;
• Organizes and schedules meetings and events;
• Assist in the creation, management, and receipt of Purchase Orders;
• Receive and validate vendor invoices, assist with accounts payables;
• Ensure timesheets are completed by employees and entered into the payroll system weekly;
• Perform other duties as assigned.

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Teamwork and Collaboration
• Values and Respects Others

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Ability to obtain a Government Security Clearance
• Post-secondary education in a related field such as Office Administration or relevant experience
• 1-3 years’ experience with payroll and / or time keeping
• Experience in construction / facility management is considered an asset
• Proficiency in the use of Microsoft Office applications (Word, PowerPoint, Excel, Outlook etc.)
• Excellent verbal and written communication skills
• A team player, committed to working in a quality environment

We welcome and encourage applications from persons with disabilities. Accommodations are available upon request.

Competitive compensation and benefits packages