Administrator

TBT Engineering; Northwestern Ontario; On-site; CAD 32,000 - 45,000; Part time

Job summary

TBT Engineering in Thunder Bay is seeking an Administrative Assistant to provide reception and project support for the Thunder Bay office while coordinating with multiple branches on day-to-day business functions. This role emphasizes organization, communication, and attention to detail in a professional consulting environment.

Responsibilities include document prep, scheduling, records management, onboarding support, procurement, travel arrangements, and creating reports and presentations using

Qualifications

• A diploma or certificate in Office Administration, Business Administration, or a related field is preferred, with progressive administrative experience.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams) and strong written and verbal communication.
• Experience supporting onboarding, document management, and administration in professional services environments is an asset.

Responsibilities

• Provide administrative support including document preparation, scheduling, meeting coordination, and reception.
• Maintain organized electronic and physical records with confidentiality and accuracy.
• Assist with procurement, onboarding, training, health and safety initiatives, and support for project personnel.
• Prepare reports, invoices, purchase orders, spreadsheets, correspondence, and presentations.
• Coordinate travel arrangements and office logistics; liaise with clients, vendors, and service providers.
• Support policies, continuous improvement, and provide general project-team support as required.

Skills

Organizational skills

Communication skills

Multitasking

Confidentiality

Education

Diploma or certificate in Office Administration, Business Administration, or a related field

Tools

Microsoft Office 365

Job description

Position Description

Provide administrative, reception, and project support to the Thunder Bay office while assisting multiple divisions and coordinating and collaborating with multiple branch offices on day-to-day business functions. This role contributes to the efficient operation of the office through exceptional organization, communication, and attention to detail in a professional consulting environment.

Position Responsibilities

• Provide administrative support including document preparation, scheduling, meeting coordination, and reception.
• Maintain organized electronic and physical records while ensuring confidentiality and accuracy of company information.
• Assist with procurement activities such as new project start up and tender database review.
• Assist with onboarding, training, health and safety initiatives, and administrative support for technical and field personnel.
• Prepare reports, invoices, purchase orders, spreadsheets, correspondence, and presentations using Microsoft Office applications.
• Coordinate travel arrangements, supply orders, and other office logistics.
• Liaise with employees, clients, vendors, and external service providers in a professional and courteous manner.
• Support corporate policies, procedures, and continuous improvement initiatives while maintaining a high level of professionalism and discretion.
• Provide general administrative support to project teams and management as required.

Qualifications

The ideal candidate will possess strong organizational and communication skills, with the ability to manage multiple priorities while maintaining a high degree of accuracy and confidentiality. A diploma or certificate in Office Administration, Business Administration, or a related field is preferred, combined with progressive administrative experience.

Candidates should be proficient in Microsoft Office 365, including Word, Excel, Outlook, and Teams, and demonstrate excellent written and verbal communication skills. Experience supporting onboarding, document management, and administration is considered a strong asset. Experience working within an engineering, consulting, construction, or professional services environment is also considered an asset.

This position is classified as contract (maternity leave). Rate of pay will be commensurate with related experience and qualifications ($23.00 per hour ++). TBT Engineering provides health and dental benefits, group retirement savings programs, robust personal paid time off policies, wellness incentives, workwear and clothing allowances and competitive salaries!

TBT Engineering is an equal opportunity employer. We would like to thank all applicants for their interest; however, only those selected for an interview will be contacted.