office administrator

Government of Canada - Western; West Vancouver; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to join their team. This role involves implementing and reviewing administrative procedures, overseeing office support staff, and ensuring operational efficiency. The ideal candidate will possess strong interpersonal and communication skills, along with the ability to manage multiple tasks in a fast-paced environment. This position offers an opportunity to contribute to the effective functioning of an office while working closely with a supportive team. If you thrive under pressure and are detail-oriented, this could be the perfect opportunity for you.

Qualifications

• 1-2 years of administrative experience required.
• Strong communication skills are essential for this role.

Responsibilities

• Implement and evaluate new administrative procedures.
• Delegate work and oversee office support staff.
• Prepare operating budgets and maintain inventory.

Skills

Interpersonal Skills

Excellent Oral Communication

Excellent Written Communication

Time Management

Ability to Multitask

Attention to Detail

Flexibility

Organizational Skills

Reliability

Adaptability

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

Google Drive

Social Media

Accounting software

Human resources software

LinkedIn

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector

Responsibilities

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• Social Media
• Accounting software
• Human resources software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• Google Drive
• LinkedIn

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player