[B] Office Administrator - (H)

AgeCare; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking organization dedicated to providing exceptional care for seniors. As an Office Administrator, you'll play a crucial role in ensuring smooth front office operations while supporting a compassionate team. This position offers a dynamic work environment where your organizational skills and attention to detail will shine. With opportunities for career growth and a supportive culture, you will make a meaningful impact in the lives of residents and their families. If you are motivated by the privilege of serving others and want to contribute to a vibrant community, this role is for you.

Benefits

Health Benefits

Paid Time Off

Career Growth Opportunities

Supportive Culture

Recognition for Hard Work

Qualifications

• Strong communication skills with a polished telephone manner.
• Previous reception or office administration experience is an asset.

Responsibilities

• Oversee front office operations and greet visitors professionally.
• Assist with administrative tasks and support project management.

Skills

Communication Skills

Multitasking

Organization

Technical Proficiency in Microsoft Office

Administrative Experience

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The Opportunity

The Office Administrator reports to the Office Manager and works closely with the Executive Director. This position is responsible for overseeing the front office operations, ensuring that the facility runs smoothly and efficiently. This includes greeting and directing visitors, contractors, and staff, while answering inquiries in a positive and professional manner.

What You Will Do

• Front Office Operations: Greet, assist, and direct all visitors and contractors; manage incoming and outgoing mail; maintain the mail machine; and coordinate courier services.
• Administrative Support: Take leadership meeting minutes, update phone and distribution lists, and assist with scheduling, staffing, and payroll during absences.
• Office Management: Ensure a clean, safe, and fully stocked office supply room while promoting an organized and efficient workspace.
• Project & Emergency Preparedness: Support project management tasks as assigned by leadership and assist with updating and maintaining the emergency response manual.
• Relief & Recruitment Support: Provide coverage for the Office Manager as needed and participate in interviewing and hiring processes.
• Team Contribution: Complete additional duties as assigned by the Executive Director while upholding and promoting AgeCare’s values of Respect, Trust, Quality, and Teamwork.

What You Bring

• Strong Communication Skills: Above-average interpersonal, oral, and written communication abilities, with a polished and professional telephone manner.
• Administrative Experience: Previous reception or office administration experience is considered an asset.
• Multitasking & Organization: Proven ability to manage multiple priorities under pressure while maintaining accuracy and attention to detail.
• Technical Proficiency: Skilled in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Professional Standards: Highly organized, dependable, and capable of working independently or as part of a team.
• Screening Requirement: Current (within 6 months) Vulnerable Position/Sector Screening (VPS).

What We Offer

• Great Pay & Benefits: Competitive salary with health benefits and paid time off.
• Career Growth: Opportunities for training, education, and advancement.
• Supportive Culture: A diverse and inclusive team where everyone is valued.
• Meaningful Work: Make a real impact on our residents' lives.
• Community Feel: Build strong connections with residents, their families, and your colleagues.
• Recognition: Your hard work is celebrated and rewarded.

About AgeCare
For over 25 years, AgeCare has been dedicated to creating vibrant and supportive communities, providing high-quality care and fostering meaningful connections. With over 50 communities across Alberta, BC and Ontario, we offer a comfortable, home-like atmosphere where residents can age with dignity and respect. Guided by our values of trust, quality, respect and teamwork, our compassionate and dedicated team is at the core of our success, ensuring that residents enjoy a rich quality of life in an environment tailored to their needs.

Ready to Make a Difference?

If you’re a forward-thinking leader ready to shape the future of senior care, we invite you to join AgeCare in our mission to deliver outstanding care and support. Together, let’s create a brighter future for our residents, and employees.

At AgeCare, we value diversity and inclusion and encourage all qualified individuals to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Work Location: AgeCare Lakeview

Address: 3490 Porter St, Vancouver, BC V5N 5W4

Line and FTE: 1.0

Employment Type: Regular Full Time

Wage Levelling Salary: $24.34 per hour

If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!