Office Administrator

Pinchin in Canada; Victoria; On-site; CAD 53,000 - 57,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to enhance the efficiency of their Victoria office. This role involves supporting the Office Manager, managing communications, and ensuring smooth operations through effective project management support. The ideal candidate will thrive in a dynamic environment, showcasing strong organizational and communication skills while contributing to a collaborative team. With a commitment to employee growth and community involvement, this company offers a vibrant workplace where your contributions will be valued and impactful. Join a team that prioritizes integrity, respect, and social responsibility.

Benefits

Paid Vacation

Wellness Spending Account

Casual Dress Code

Paid Personal Days

Community Involvement Opportunities

Corporate Hotel Rates

Tailored Training and Mentoring

Team Building Events

Qualifications

• 2+ years of experience in administrative functions.
• Advanced understanding of Microsoft Office products.

Responsibilities

• Support Office Manager and assist with project management.
• Handle phone calls, greet visitors, and manage office supplies.
• Prepare presentations and assist with onboarding new hires.

Skills

Microsoft Office

Communication Skills

Organizational Skills

Multi-tasking

Interpersonal Skills

Education

High School Diploma

Secretarial or Administrative Assistant Course

Business Administration Course

Tools

Foxit PDF Editor

Zoom

Vision (Project Management System)

Job description

Victoria Office
Victoria, BC V8Z 4H7, CAN

Description

Office Administrator

Victoria, BC

Salary Range: $53,000 - $57,000

Today is the day to boost your career! Pinchin is seeking an Office Administrator to join our team in Victoria!

The Office Administrator will contribute to the smooth and effective operation of our Victoria office, as well as provide project management system support to a team of environmental professionals.

A Day in the life of a Office Administrator at Pinchin:

• Support Office Manager.
• Generate shipping slips and receive office packages as required.
• Answer the phone, redirect calls, and greet visitors in a polite manner.
• Receive client and vendor phone calls and redirect as required.
• Book training and seminars for staff.
• Responsible for payments and organizing receipts for expense reports.
• Order PPE and tools, keep track of stock.
• Issue PPE and tools for staff.
• Complete monthly office safety audits, as required.
• Assist in generating office expense reports/invoices as required.
• Set up virtual and in-person meetings.
• Prepare PowerPoint presentations for staff meetings and others as required.
• Assist with taking minutes as required.
• Maintain the kitchen and common office areas clean and organized, restock coffee machine, order supplies.
• Assist with Social Committee duties as required.
• Provide onboarding and new hire support.
• Timely assembly, printing, and delivery of reports, letters, etc.
• Project setups to ensure accuracy of details maintained in company project management system (Vision).
• Receive/process internal samples for lab.

What you bring to the Pinchin team:

• Required: High School Diploma and Secretarial or Administrative Assistant Course
• Preferred: 1-year Business Administration or Business Computer Course
• At least two years of experience in administrative functions
• Advanced understanding of Microsoft Office products (Teams, Word, Excel, PowerPoint etc.)
• Knowledge of Foxit PDF Editor
• Knowledge of Zoom and other virtual meeting software
• Strong communication and organizational skills
• Ability to multi-task, with high attention to detail
• Ability to complete tasks with minimal supervision under strict deadlines.
• Strong interpersonal skills, with an aptitude for working with all levels of the organization.
• Able to work independently and in a team setting.

What’s in it for you:

Of course, we offer competitive salaries and great benefits, but what makes Pinchin stand out from the crowd? Above all else, we care about our employees and the world around us! Our employees enjoy tailored training, mentoring, and career development programs. We have opportunities for community involvement including many environmental initiatives, a casual dress code, paid personal days, three weeks’ paid vacation to start, reimbursement for association membership dues, wellness spending account through corporate insurance, social activities, team building events, corporate hotel rates and much more! All of this and more in an inclusive, dynamic work environment!

As an employee of Pinchin, you will be required by our clients to undergo security clearances and, periodically, drug and alcohol testing in order to gain access to certain job sites. We thank all applicants for their interest in a career at Pinchin; however, only those selected to continue will be contacted.

** No agency phone calls please**

Why Pinchin?

At Pinchin, our employees are the heart of our business. If you’re ready to build on your technical and project management skills, we have the resources and subject matter experts to support your career growth. We provide a dynamic and forward-thinking culture that is based on integrity, respect, social responsibility, and a passion for learning.

About Us

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.