Office Administrator

CentreCourt; Toronto; On-site; CAD 42,000 - 62,000; Full time

Job summary

CentreCourt is seeking an Office Administrator to support the head office and play a key role in keeping the business running smoothly. You will be the first contact for employees, visitors, and partners, handling front desk tasks and broad operational support.

The role covers office operations, executive support, and accounting administration, reporting to the Vice President, Operations. The ideal candidate is organized, proactive, and excels in a fast-paced environment.

Qualifications

• Previous experience in Office Administration, Reception, Executive Support, or a similar role.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Professional verbal and written communication skills
• Exceptional customer service and interpersonal skills.
• High attention to detail and strong follow-through.
• Comfortable handling confidential and sensitive information.
• Strong proficiency with Microsoft Office Suite.
• Experience using Rydoo or similar expense management platforms is considered an asset.
• Self-starter who thrives in a fast-paced, team-oriented environment.
• Positive, proactive, and service-oriented approach to work.

Responsibilities

• Serve as the first point of contact for guests, vendors, employees, and other external stakeholders.
• Manage incoming calls, the general inbox, mail, courier services, and office correspondence
• Coordinate visitor access, office security, and confidential document handling, including sealed tenders.
• Oversee the day-to-day operation of the office, coordinating with property management, vendors, and service providers.
• Maintain meeting rooms, kitchens, common areas, and office supplies.
• Coordinate office maintenance, equipment, technology, and employee onboarding activities, including workspace setup and access credentials
• Provide administrative support including document preparation, filing, meeting materials, and internal communications.
• Coordinate meetings, calendars, catering, travel, gifts, and other administrative requests for senior leadership.
• Support company events, employee engagement initiatives, and office-wide activities.
• Administer corporate credit cards and process monthly expense reports.
• Support Accounting through cheque administration, invoice filing, courier coordination, and other administrative tasks.
• Maintain accurate records and supporting documentation for operational and financial activities.

Skills

Organization

Time management

Verbal communication

Written communication

Customer service

Interpersonal skills

Attention to detail

Confidential information handling

Microsoft Office

Expense management

Self-starter

Team-oriented

Service-oriented

Tools

Rydoo

Office 365

Job description

Office Administrator, Parental Leave Contract (15 Months)

CentreCourt is seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our head office and play a key role in keeping the business running smoothly and efficiently. As the first point of contact for employees, visitors, consultants, vendors, and business partners, the Office Administrator plays an important role in creating a professional and welcoming environment while providing broad operational support across the organization.

From managing front office operations and coordinating corporate events to supporting senior leadership and assisting with accounting administration, the Office Administrator serves as a key resource for employees across development, construction, finance, sales & marketing, and customer care.

Reporting to the Vice President, Operations, the Office Administrator will oversee office operations, support internal teams, and help deliver a consistently positive experience for employees and guests.

The ideal candidate is resourceful and service-oriented, with the ability to manage multiple priorities in a fast-paced environment. This role is well suited for someone who enjoys variety, takes ownership of their responsibilities, and takes pride in being the person others can rely on to get things done.

Key Responsibilities

Reception & Front Office Administration

• Serve as the first point of contact for guests, vendors, employees, and other external stakeholders.
• Manage incoming calls, the general inbox, mail, courier services, and office correspondence
• Coordinate visitor access, office security, and confidential document handling, including sealed tenders.

Office Operations & Facilities

• Oversee the day-to-day operation of the office, coordinating with property management, vendors, and service providers.
• Maintain meeting rooms, kitchens, common areas, and office supplies.
• Coordinate office maintenance, equipment, technology, and employee onboarding activities, including workspace setup and access credentials

Administrative & Executive Support

• Provide administrative support including document preparation, filing, meeting materials, and internal communications.
• Coordinate meetings, calendars, catering, travel, gifts, and other administrative requests for senior leadership.
• Support company events, employee engagement initiatives, and office-wide activities.

Accounting and Administrative Support

• Administer corporate credit cards and process monthly expense reports.
• Support Accounting through cheque administration, invoice filing, courier coordination, and other administrative tasks.
• Maintain accurate records and supporting documentation for operational and financial activities.

Candidate Qualifications

• Previous experience in Office Administration, Reception, Executive Support, or a similar role.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Professional verbal and written communication skills
• Exceptional customer service and interpersonal skills.
• High attention to detail and strong follow-through.
• Comfortable handling confidential and sensitive information.
• Strong proficiency with Microsoft Office Suite.
• Experience using Rydoo or similar expense management platforms is considered an asset.
• Self-starter who thrives in a fast-paced, team-oriented environment.
• Positive, proactive, and service-oriented approach to work.

About CentreCourt

CentreCourt is a fully integrated real estate development firm active across all stages of the development lifecycle – land acquisition, zoning, design, marketing, sales/leasing, construction, and customer care. We specialize in high-rise condominium and purpose-built rental communities located near major transit, amenities, and employment hubs in the Greater Toronto Area.

Recognized as one of Canada’s fastest-growing companies, CentreCourt has delivered over 10,000 homes and $5.6 billion in development value since 2010. In 2022, we launched CentreCourt Platform II, a $400 million fully committed long-term equity fund that provides the financial strength and flexibility to support our continued growth and to act decisively in a dynamic market environment.

We operate as a flat, entrepreneurial, and meritocratic organization that rewards high performance with exceptional growth opportunities. Our culture values humility, continuous improvement, and unwavering integrity.

Learn more at www.centrecourt.com.

CentreCourt is an equal opportunity employer, committed to providing an inclusive and accessible workplace. In accordance with the Accessibility for Ontarians with Disabilities Act, accommodations are available upon request at any stage of the recruitment and selection process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.