Senior Office Coordinator & Administrative Assistant

Scion Staffing; Toronto; On-site; CAD 85,000 - 92,000; Full time

Benefits offered by this job

Salary $85,000–$92,000 CAD

Bonus up to 10%

Retirement savings plan with company匹配

Generous paid vacation, personal days,

Employee discount program

Job summary

Scion Staffing, Inc. has been engaged to conduct a search for a Senior Office Coordinator & Administrative Assistant for a growing organization in the professional services industry.

This onsite opportunity is based in Toronto, Ontario. The successful candidate will provide executive-level administrative support, manage calendars, coordinate meetings and travel, oversee daily office operations, and serve as the primary point of contact for visitors and vendors in a fast-paced, collaborative

Qualifications

• Experience providing administrative support to senior leadership in a professional office environment.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, communication, and time management skills with exceptional attention to detail.
• Ability to prioritize multiple responsibilities, exercise sound judgment, and maintain strict confidentiality.

Responsibilities

• Provide executive-level administrative support, including calendar management, meeting coordination, travel arrangements, expense reporting, and confidential correspondence.
• Coordinate internal meetings, prepare presentations and reports, and assist with project tracking and follow-up.
• Manage the daily operations of the Toronto office, ensuring an organized, professional, and welcoming environment.
• Serve as the primary point of contact for visitors, vendors, and incoming calls while overseeing office supplies and vendor relationships.
• Support employee onboarding, office events, and general administrative needs across the organization.
• Maintain organized filing systems, handle sensitive information with discretion, and contribute to special projects as assigned.

Skills

Executive support

Office coordination

MS Office Suite

Attention to detail

Confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Scion Staffing has been engaged to conduct a search for a Senior Office Coordinator & Administrative Assistant for a growing and established organization in the professional services industry. This is an onsite opportunity based in Toronto, Ontario.

POSITION OVERVIEW:

Our client is seeking a polished and highly organized Senior Office Coordinator & Administrative Assistant to support executive leadership while ensuring the seamless day-to-day operations of their Toronto office. This newly created role combines executive support, office coordination, and administrative leadership, making it ideal for someone who enjoys wearing multiple hats in a collaborative environment. The successful candidate is proactive, detail-oriented, and committed to creating an exceptional workplace experience for employees, executives, and visitors alike.

PERKS:

• $85,000–$92,000 CAD annual salary, based on experience
• Annual performance bonus opportunity of up to 10%
• Retirement savings plan with company matching
• Generous paid vacation, personal days, and sick leave
• Join a growing organization in a newly created role with the opportunity to make a lasting impact

RESPONSIBILITIES:

• Provide executive-level administrative support, including calendar management, meeting coordination, travel arrangements, expense reporting, and confidential correspondence.
• Coordinate internal meetings, prepare presentations and reports, and assist with project tracking and follow-up.
• Manage the daily operations of the Toronto office, ensuring an organized, professional, and welcoming environment.
• Serve as the primary point of contact for visitors, vendors, and incoming calls while overseeing office supplies and vendor relationships.
• Support employee onboarding, office events, and general administrative needs across the organization.
• Maintain organized filing systems, handle sensitive information with discretion, and contribute to special projects as assigned.

QUALIFICATIONS:

• Experience providing administrative support to senior leadership in a professional office environment.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, communication, and time management skills with exceptional attention to detail.
• Ability to prioritize multiple responsibilities, exercise sound judgment, and maintain strict confidentiality.
• Professional, collaborative, and customer-focused approach with a positive attitude.

COMPENSATION AND BENEFITS:

• $85,000–$92,000 CAD annual base salary
• Annual performance bonus opportunity of up to 10%
• Retirement savings plan with company match
• Paid vacation, personal days, and sick leave
• Employee discount program

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.