Office Administrator & Receptionist

Goodreid Investment Counsel; Toronto; On-site; CAD 25,000 - 39,000; Part time

Benefits offered by this job

Competitive hourly compensation

Three-day weekly schedule (Tue–Thu)

Downtown Toronto office

Small collegial team

Job summary

Goodreid Investment Counsel is seeking a dependable, self-directed Office Administrator & Receptionist for our downtown Toronto office. This in-office, part-time role runs Tue–Thu for 18 months to cover a maternity leave, starting Sept 8, 2026.

Responsibilities include greeting clients, managing calls, maintaining a tidy reception, coordinating office supplies, and supporting the team with general administration. The position emphasizes ownership of the office in a small, professional setting.

Qualifications

• Previous reception or office administration experience.
• Reliable, punctual and independent.
• Warm, professional telephone manner.
• Well organized and detail oriented.
• Comfortable with Microsoft 365 and office equipment.

Responsibilities

• Answer and direct incoming calls promptly and professionally.
• Greet visitors and maintain a tidy reception and boardroom.
• Open and secure the office each day.
• Manage the kitchen, clean, stock, and organize supplies.
• Order groceries and office supplies; monitor inventory.
• Receive, sort, and distribute mail and deliveries.
• Maintain the copy room with printers and toner; arrange service.
• Provide general administrative support and event setup.
• Liaise with building management and vendors for maintenance.
• Identify improvements to keep the office running smoothly.

Skills

Reception

Office admin

Independent worker

Microsoft 365

Tools

Microsoft 365

Job description

Our Company

Goodreid Investment Counsel is a private, employee-owned boutique investment management firm serving high-net-worth investors and institutions. Founded in 1986, we have over three decades of experience delivering disciplined investment management and exceptional client service.

The Opportunity

We are seeking a dependable, self-directed Office Administrator & Receptionist to be the welcoming first point of contact for our downtown Toronto office and to keep the day-to-day running smoothly behind the scenes. This is a part-time, in-office position — Tuesday, Wednesday, and Thursday each week — offered as an 18-month contract covering a maternity leave, beginning September 8, 2026.

This role is entirely general administration and office management. It does not involve client accounts, portfolio administration, or investment work of any kind. What it does require is someone who takes genuine ownership of the office: who notices when the coffee is running low before anyone mentions it, who keeps the kitchen and copy room in order without being asked, and who greets every caller and visitor with warmth and professionalism.

If you enjoy being the person who makes an office work well, and you take pride in a tidy, well-stocked, well-run space, we would like to hear from you.

Key Responsibilities

• Answer and direct incoming phone calls promptly and professionally; take clear messages and follow up as needed.
• Greet visitors and ensure a tidy, presentable reception area and boardroom at all times.
• Open and secure the office each day, including locking up and confirming the space is properly closed at end of day.
• Manage the kitchen throughout the day: load, run, and empty the dishwasher; keep counters clean and clear; keep the fridge stocked, organized, and tidy.
• Order groceries, coffee, kitchen supplies, and general office supplies; monitor inventory and reorder before items run out.
• Receive, sort, and distribute mail, couriers, and deliveries; coordinate outgoing shipments.
• Maintain the copy room: keep printers and copiers stocked with paper and toner, arrange service calls when required, and keep supplies organized.
• Provide general administrative support to the team, including filing, scanning, photocopying, and assisting with meeting and event setup.
• Liaise with building management, cleaners, and vendors on office maintenance and service issues.
• Identify small improvements that make the office run better and take the initiative to implement them.

Qualifications

• Previous reception, office administration, or office management experience in a professional office environment.
• Reliable, punctual, and comfortable working independently with minimal supervision.
• Warm, professional telephone manner and strong interpersonal skills.
• Well organized and detail-oriented, with the ability to juggle several small tasks throughout the day.
• Comfortable with Microsoft 365 (Outlook, Word, Excel) and general office equipment.
• Able to lift and carry grocery and supply orders and manage deliveries.
• Strong written and verbal communication skills in English.
• Located in the GTA and available to work in-office every Tuesday, Wednesday, and Thursday.
• 18-month contract, covering a maternity leave.
• Part-time: three days per week, Tuesday through Thursday, in office.
• Location: downtown Toronto (Queen & John).

Why Join Us

• Competitive hourly compensation.
• A consistent, predictable three-day schedule with no evening or weekend work.
• Modern downtown Toronto office space in a convenient, transit-accessible location.
• A small, collegial team where your contribution is visible and genuinely appreciated.
• A stable, well-respected firm with nearly four decades of history — and valuable experience in a professional investment management environment.