Office Administrator

Altis Technology; Toronto; On-site; CAD 28,000 - 40,000; Full time

Benefits offered by this job

Free on-site parking

Job summary

Altis Technology is seeking an organized Administrative Assistant to support a busy residential property management team in downtown Toronto. This on-site role runs for a 3-week contract with potential extension, paying $25/hour and standard hours (Mon-Fri, 9:00–17:00).

You will handle data entry, record-keeping, and resident communications. You’ll review contact information, organize electronic files, assist with project documentation and mailbox rollout, and coordinate with the on-site team.

Qualifications

• Previous administrative, clerical, data entry, or office support experience.
• Strong attention to detail and accurate record-keeping.
• Excellent organizational and time-management skills for repetitive tasks.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong communication and interpersonal skills with a professional and helpful approach.
• Previous experience in property management, residential administration, or customer service is considered an asset.

Responsibilities

• You'll review, update, and maintain resident contact information, ensuring records are accurate and complete.
• You'll perform data entry and organize electronic records, spreadsheets, and contact lists.
• You'll support the rollout of a new mailbox system, including tracking mailbox keys and building access fobs.
• You'll assist with preparing, organizing, and distributing project-related documentation and resident communications.
• You'll coordinate with the on-site team to track outstanding information and follow up on administrative requirements.
• You'll maintain organized files and accurate tracking documents to support project timelines.
• You'll provide general administrative support to the property management team as needed.

Skills

Data entry

Organization

Time management

Communication skills

Independence

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Location: Downtown Toronto, ON (Fully on-site)
Language: Strong written and verbal English communication skills required
Duration: 3-week contract to start, with strong potential for extension
Pay Rate: $25/hour
Hours: Monday to Friday, 9:00 a.m. to 5:00 p.m. (1-hour unpaid lunch)
Parking: Free on-site parking available

About the Opportunity

We are seeking an organized and detail-oriented Administrative Assistant to support a busy residential property management team in downtown Toronto. This is a great opportunity for someone who enjoys administrative work, data entry, and keeping information organized while contributing to an important resident services project.

Whats In It for You

Join a collaborative and busy office environment where your administrative skills will make an immediate impact. You'll gain hands-on experience supporting a resident services project, enjoy free on-site parking in downtown Toronto, and have the potential to extend your contract based on ongoing business needs.

Your Responsibilities

• You'll review, update, and maintain resident contact information, ensuring records are accurate and complete.
• You'll perform data entry and organize electronic records, spreadsheets, and contact lists.
• You'll support the rollout of a new mailbox system, including tracking mailbox keys and building access fobs.
• You'll assist with preparing, organizing, and distributing project-related documentation and resident communications.
• You'll coordinate with the on-site team to track outstanding information and follow up on administrative requirements.
• You'll maintain organized files and accurate tracking documents to support project timelines.
• You'll provide general administrative support to the property management team as needed.

Skills and Qualifications

• Previous administrative, clerical, data entry, or office support experience.
• Strong attention to detail and demonstrated ability to accurately maintain records and contact information.
• Excellent organizational and time-management skills with the ability to manage repetitive administrative tasks efficiently.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong communication and interpersonal skills with a professional and helpful approach.
• Ability to work independently, follow established processes, and manage multiple priorities.
• Previous experience in property management, residential administration, or customer service is considered an asset.

All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.