Administrative Assistant, HR & Office Support

Quantum Management Services Ltd; Toronto; Hybrid; CAD 52,000 - 58,000; Full time

Job summary

Quantum Management Services Ltd in Downtown Toronto is seeking an Administrative Coordinator, HR & Office Support on a 12–18-month contract. The role combines day-to-day office management with HR coordination, supporting a busy team in a hybrid setting.

You will help draft employee communications, maintain org charts, assist with workforce planning, and support onboarding and events while collaborating with the HR and Communications teams. Hybrid schedule is Tuesday, Wednesday and Thursday.

Qualifications

• 3–5 years of administrative experience in a professional or corporate environment.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and provide reliable administrative support.

Responsibilities

• Provide office management and general administrative support.
• Maintain organizational charts and assist with workforce planning.
• Draft documents and employee communications in partnership with the Communications team.
• Support employee welcome activities
• Coordinate company events and activities (e.g., Christmas party).
• Complete data processing and general administrative tasks.
• Provide additional administrative support to the HR team as needed.

Skills

Administrative experience

HR coordination

Office management

Job description

Position: Administrative Assistant, HR & Office Support
Location: Downtown Toronto
Salary: $38–$42/hour
Job Type: 12–18-month Contract
Posting Type: Open vacancy
Work Model: Hybrid (Tuesday, Wednesday and Thursday)

Our client, a well-established organization, is looking for an Administrative Coordinator, HR & Office Support to join their Toronto office on a 12–18-month contract.

This is an excellent opportunity for an experienced administrative professional who enjoys supporting a busy office environment and is interested in gaining or continuing to build exposure to HR-related work.

The role will provide day-to-day office management and administrative support, while also assisting the broader HR team with additional coordination and administrative responsibilities as needed.

Key Responsibilities

• Provide office management and general administrative support
• Maintain organizational charts and assist with workforce planning
• Draft documents and employee communications in partnership with the Communications team
• Support employee welcome activities
• Coordinate the annual Christmas party and other related office activities
• Complete data processing and general administrative tasks
• Provide additional administrative support to the HR team during quieter periods

What You Bring

• 3–5 years of administrative experience within a professional or corporate environment
• Strong organizational skills and excellent attention to detail
• Strong written communication skills
• Ability to manage multiple priorities and provide reliable administrative support across different areas of the business
• Previous HR exposure, HR coordination experience or HR-related education would be considered an asset
• Payroll experience would be considered an asset
• A professional, proactive and collaborative approach

This role would be well suited to someone with a strong administrative background who is looking for a position that combines office/administrative support with exposure to HR-related coordination and employee initiatives.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1