office administrator

Government of Canada - Central; Timmins; On-site; CAD 40,000 - 55,000; Full time

Job summary

The Government of Canada is seeking an individual for an administrative role in Timmins. In this position, you will be responsible for overseeing office staff, coordinating services, and preparing budgets and reports. Candidates should have a secondary school diploma and possess strong organizational and interpersonal skills. This role operates in a fast-paced environment and requires managing a large workload. A commitment to ethical values is essential.

Qualifications

• Experience of 1 to less than 7 months required.
• Knowledge of electronic mail and social media is necessary.
• Experience in a fast-paced environment and managing a large workload.

Responsibilities

• Delegate work and establish priorities for office staff.
• Co-ordinate and plan office services and prepare budgets.
• Oversee daily operations and resolve conflicts.

Skills

Interpersonal skills

Time management

Team player

Attention to detail

Organized

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS Word

Google Drive

Database

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

1 to less than 7 months

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Cleaning service company

Responsibilities Tasks

• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Plan and control budget and expenditures
• Prepare marketing plans
• Implement marketing activities
• Interview, hire and provide training for staff
• Prepare reports and briefs for management committees evaluating administrative services
• Plan, organize, direct, control and evaluate daily operations
• Prepare written material such as reports, briefs, website content

Supervision

• 5-10 people

Experience and specialization Computer and technology knowledge

• Electronic mail
• Social Media
• MS Excel
• MS Outlook
• MS Word
• Google Drive
• Database

Additional information Security and safety

• Criminal record check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Organized
• Time management
• Team player
• Accurate
• Values and ethics