Office Manager

Pinchin in Canada; Ontario; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking an Office Manager to enhance office operations in Northern Ontario. This role involves coordinating support services, managing administrative staff, and ensuring smooth office functioning across multiple locations. The ideal candidate will bring strong communication and organizational skills, along with a relevant educational background. Join a dynamic team that values employee development and social responsibility, while enjoying competitive salaries and a supportive work environment. If you're ready to take your career to the next level, this opportunity is perfect for you!

Benefits

Competitive salaries

Paid personal days

Three weeks’ paid vacation

Wellness spending account

Social activities

Team building events

Corporate hotel rates

Mentoring and career development programs

Community involvement opportunities

Casual dress code

Qualifications

• Experience in a professional office environment is preferred.
• Current driver's license with access to a vehicle is required.

Responsibilities

• Manage office operations and support services for multiple locations.
• Coordinate new employee documentation and training events.
• Supervise administrative staff and ensure quality control.

Skills

Strong written and oral communication skills

Prioritization and multi-tasking

Interpersonal skills

Organizational skills

Education

Diploma or Degree in a relevant field

Tools

Microsoft Office Products (Word, Excel, PowerPoint, Outlook)

Job description

Today is the day to boost your career! Pinchin is seeking an Office Manager to join our Administrative team in our Sudbury Office, supporting all Northern Ontario Pinchin offices, including Sudbury, Thunder Bay, Sault Ste. Marie and Timmins.

Reporting to the Operations Manager in Sudbury, the Office Manager is responsible for the maintenance and co-ordination of efficient support services to ensure the smooth running of office operations. In addition, this individual will be responsible for the management of Administrative and Project Assistants regionally, providing daily operational support in Sudbury and administrative support to the various service lines represented regionally.

A Day in the life of an Office Manager at Pinchin:

• Review and approve regional corporate expenses in line with budgeting.
• Liaise with office vendors/suppliers (landlord, cleaners, snow removal, kitchen supplies, etc.).
• Act as a corporate liaison to support various company-wide initiatives.
• Co-ordinate new employee documentation prior to orientation in collaboration with Head Office, IT and People and Culture.
• Become the single point of contact for H&S inquiries and matters.
• Aid managers in planning internal regional training events, lunches, conferences, external business development training seminars, etc.
• Assist managers during meetings and compile and distribute minutes (as required).
• Plan, cost and coordinate environmental social activities, staff outings and holiday events at the guidance of the Operations Manager.
• Maintain a clean, organized desk and present a positive image of the company, internally and externally.
• Manage the current team of three administrators located in Sudbury, Timmins and Sault Ste. Marie. Administrators are responsible for the following which will also be expected of the Office manager:

• Ensure client deliverables are accurately formatted and that quality control forms have been completed.
• Synchronize the timely assembly and delivery of reports.
• Contribute to the preparation of assessment and site review reports and proposals.
• Enter and update reports in Pinchin’s project software.
• Manage the reception desk and all associated tasks, including answering the phone, ordering supplies and stocking kitchen inventory.
• Handle all incoming and outgoing mail and courier packages, including interoffice couriers.
• Greet and monitor the comings and goings of all employees and visitors.

What you bring to the Pinchin team:

• Diploma or Degree in a relevant field.
• Experience in a professional office environment is preferred.
• Current and valid driver’s license with sufficient insurance, and access to a vehicle is required.
• Strong written and oral communication skills.
• Able to prioritize and multi-task effectively in a fast-paced environment, balancing the urgency of operational requests, administrative calls with the detail orientation required to coordinate duties for multiple offices.
• Excellent interpersonal skills and a positive, helping-oriented demeanor.
• Proficient with Microsoft Office Products (Word, Excel, PowerPoint and Outlook).

What’s in it for you:

Of course, we offer competitive salaries and great benefits, but what makes Pinchin stand out from the crowd? Above all else, we care about our employees and the world around us! Our employees enjoy mentoring and career development programs, opportunities for community involvement including many environmental initiatives, a casual dress code, paid personal days, three weeks’ paid vacation to start, reimbursement for association membership dues, wellness spending account, social activities, team building events, corporate hotel rates and much more! All of this and more in an inclusive, dynamic work environment!

As an employee of Pinchin, you will be required by our clients to undergo security clearances and, periodically, drug and alcohol testing in order to gain access to certain job sites. We thank all applicants for their interest in a career at Pinchin however, only those selected to continue will be contacted.

Why Pinchin?

At Pinchin, our employees are the heart of our business. If you’re ready to build on your technical and project management skills, we have the resources and subject matter experts to support your career growth. We provide a dynamic and forward-thinking culture that is based on integrity, respect, social responsibility and a passion for learning.

About Us

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.