OFFICE ADMINISTRATOR

Troy Life & Fire Safety Ltd.; Ottawa; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Troy Life & Fire Safety Ltd. is seeking an Office Administrator for our Ottawa, ON branch. The ideal candidate will have strong communication, organizational, and multitasking abilities, and be able to support reception, invoicing, and ERP-related tasks.

Experience in ERP systems and a background in business administration are preferred, along with a collaborative team mindset and the ability to work independently.

Qualifications

• Post-Secondary Education in Business Administration or related field; or 3 years' working experience.
• Ability to multi-task and be a versatile team member.
• Experience in ERP Systems and advanced computer ability an asset.
• Industry experience in Fire and Life Safety an asset.
• Strong organizational skills are required.
• We are looking for someone with positive interpersonal skills and an ability to work well in a team environment, as well as independently.

Responsibilities

• Provide administrative support to our branch.
• Complete data management processes; filing and uploading documentation into ERP system.
• Assisting with reports and quotes including distribution and uploading.
• Customer service duties, including reception duties on a back-up basis.
• Customer communication/service, invoicing, and shipping/receiving support.
• Other administrative tasks as required.

Skills

Multitasking

Team player

Communication

Interpersonal skills

Independent work

Organizational skills

ERP familiarity

Education

Post-secondary education in Business Administration or related field

Tools

Microsoft Office Suite

ERP Systems

Job description

Location: Ottawa, OntarioType: In the OfficeTroy Life & Fire Safety Ltd. is one of the largest suppliers of Fire Alarm, Fire Suppression, Security, Nurse call and Communications Systems in Canada. As an Edwards Authorized National Partner, Troy is proudly Canadian. We are an employee-owned company with over 1300 people in 28 locations coast to coast. An entrepreneurial company with a legacy of success, we pride ourselves on having a team of industry leading talent and an exciting plan for the future. Troy is a 2025 and 2026 winner of the Canada's Best Managed Companies program!Our Ottawa, ON team is looking for an enthusiastic Office Administrator to join their branch! The ideal candidate will be someone with proficient communication skills, proven ability to prioritize tasks in a fast-paced environment, and committed to providing the best support possible to ongoing objectives of the company.

Responsibilities

• Provide administrative support to our branch
• Complete data management processes; filing and uploading documentation into ERP system
• Assisting with reports and quotes including distribution and uploading
• Customer service duties, including reception duties on a back-up basis
• Customer communication/service, invoicing, and shipping/receiving support
• Other administrative tasks as required

Qualifications

• Post-Secondary Education in Business Administration or related field; or 3 years' working experience
• Ability to multi-task and be a versatile team member
• Proficient in Microsoft Office Programs (PowerPoint, Word, Excel and Outlook)
• Experience in ERP Systems and advanced computer ability an asset
• Industry experience in Fire and Life Safety an asset
• Strong organizational skills are required
• We are looking for someone with positive interpersonal skills and an ability to work well in a team environment, as well as independently

Benefits

• Troy Life & Fire Safety Ltd. offers an excellent compensation package, including a comprehensive benefits program.

Discover a company committed to ensuring an environment that fosters employee and corporate growth while providing financial success to both.

This posting is for a current vacancy. Our hiring team is actively recruiting for this role and will look to onboard following the selection of the successful candidate.

Accommodation for applicants with disabilities is available, upon request, throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005.

Thank you to all applicants who have taken the time to apply for this role. Please note, only the successful candidates will be contacted for the next steps of our application process.