Office Administrator

Mark Thomas; Ontario; On-site; CAD 45,000 - 60,000; Full time

Job summary

A well-established company in Ontario is seeking an experienced Office Administrator to support its team and maintain efficient office operations. This role involves general clerical tasks, customer service, and ensuring a well-organized work environment. The position requires four full workdays in the office and offers a competitive salary along with an attractive benefits package.

Benefits

Flexible schedules

Tuition reimbursement

401k with match

Paid-time off benefits

Employer-paid insurance options

Qualifications

• 4+ years of administrative experience required.
• Ability to manage multiple responsibilities effectively.
• Confidentiality in handling sensitive information.

Responsibilities

• Provide clerical and administrative support to project teams.
• Ensure a positive and professional office environment.
• Act as point of contact for external vendors.

Skills

Attention to Detail

Effective Communication

Time Management

Customer Service

Teamwork

Tools

Microsoft Office Programs

Job description

Mark Thomas is hiring an experienced Office Administrator. The role of the Office Administrator is to perform the office’s general clerical and administrative functions and provide support and assistance to the team while maintaining the physical office space. The Office Administrator also provides excellent internal and external customer service and is a positive team player. This position requires four full workdays in the office (Monday-Thursday), and occasional Fridays as business and events dictate.

Responsibilities

• Provides general clerical, fleet, and administrative office support to project teams, corporate resources partners, and statewide services.
• Helps to ensure office morale is maintained through coordinated events and a positive and safe working environment.
• Ensures Mark Thomas is connected with professional organizations in the region.
• Ensures all new employees, guests, and clients are greeted in a friendly and professional manner provides excellent customer service to external entities/building management, and acts as point of contact for local external vendors supporting and servicing the office environment.
• Ensures office space is clean and clear of hazards, well-organized, stocked with the appropriate supplies to service the team, and office equipment is maintained and in good working order.
• Assumes additional onsite office responsibilities during office moves, enhancements, construction as assigned by the Administrative Manager, IT Director, and/or the local Division Manager/Principal.
  
  

Qualifications

• 4+ years of administrative experience.
• Knowledge of Microsoft Office Programs. (Word, Excel, Outlook)
• Ability to prioritize competing/multiple responsibilities and manage time to maximize efficiency.
• Demonstrate effective oral and written communication skills.
• Ability to operate standard office equipment; ability to navigate the internet to secure necessary information.
• Ability to pay close attention to detail and ensure accuracy in entering data and filing.
• Ability to develop and maintain professional relationships with a variety of unique and diverse people and personalities.
• Ability to work with sensitive information and maintain confidentiality/discretion.
• Works as an effective and positive team player within the administrative group.
• Possesses a genuine desire to help others.
  
  

Benefits And Compensation

Mark Thomas offers a fantastic benefits and compensation package to include:

• Competitive salary and incentives to include employee referral bonuses, certification and licensing incentives (PLA, PLS, PE, LSIT, EIT), and eligibility for year-end performance incentives
• 401k and ESOP retirement benefits to include profit sharing and a 401k match
• Paid-time off benefits to include PTO, public holidays + additional holidays, bereavement leave, jury/civic time, licensing & certification exam time
• Employer-paid vision insurance, basic life insurance, short-term & long-term disability, long-term care insurance, inclusive family planning & fertility resources, Employee Assistance Program (EAP), travel insurance, and in-house wellness education & challenges
• Voluntary medical and dental insurance, life insurance, and pet insurance
• FSA programs for medical, dependent care, commuter & parking
• Reimbursements for certification and licensing exams and study classes and materials
• Tuition reimbursement, paid annual dues for industry professional/societal organizations, memberships, and events
• Budgeted time for training and career development
• Flexible schedules and hybrid and primarily remote work environments
• The offered rate of compensation (California locations only) will be based on individual education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location.
  
  

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. The successful candidate selected for hire will need to submit to a background check due to this position's access to sensitive and confidential information following the extension of a conditional offer.

Mark Thomas is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Mark Thomas welcomes all.