OFFICE ADMINISTRATOR

Troy Life & Fire Safety Ltd.; Kingston; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is looking for an Office Administrator to join their dedicated team in Kingston. This role involves providing vital administrative support, managing data entry, and assisting with reports and customer service duties. The company prides itself on its employee-owned structure and commitment to excellence, making it a great place for those passionate about contributing to a leading firm in the fire and life safety sector. If you thrive in a dynamic environment and have strong organizational skills, this could be the perfect opportunity for you.

Benefits

Comprehensive benefits

Inclusive environment

Accommodations for applicants with disabilities

Qualifications

• Post-secondary education in Business Administration or 3 years of relevant experience.
• Proficiency in Microsoft Office Suite and ERP systems.

Responsibilities

• Provide administrative support for the fire division of the branches.
• Manage data entry, filing, and uploading documentation into the ERP system.

Skills

Multitasking

Customer Service

Organizational Skills

Interpersonal Skills

Education

Post-secondary education in Business Administration

3 years of relevant experience

Tools

Microsoft Office Suite

ERP Systems

Job description

Location: Kingston, Ontario

Type: In the Office

Troy Life & Fire Safety Ltd. is seeking an Office Administrator to join our team in Kingston, ON. We are one of the largest suppliers of Fire Alarm, Fire Suppression, Security, Nurse Call, and Communications Systems in Canada. As an Edwards Authorized National Partner, Troy is proudly Canadian. We are an employee-owned company with over 1300 people across 28 locations coast to coast. Recognized as a 2025 winner of Canada's Best Managed program, we pride ourselves on industry-leading talent and a forward-looking vision.

Responsibilities:

• Provide administrative support for the fire division of the branches.
• Manage data entry, filing, and uploading documentation into the ERP system.
• Assist with preparing reports and quotes, including distribution and uploading.
• Handle customer service duties, including reception backup.
• Perform other administrative tasks as required.

Qualifications:

• Post-secondary education in Business Administration or a related field; or 3 years of relevant experience.
• Ability to multitask and work effectively as part of a team.
• Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook).
• Experience with ERP systems and advanced computer skills are assets.
• Industry experience in Fire and Life Safety is an asset.
• Strong organizational skills are essential.
• Experience in inventory control and invoicing processes.
• Excellent interpersonal skills and the ability to work independently and in a team environment.

Troy Life & Fire Safety Ltd. offers a competitive compensation package, including comprehensive benefits. We are committed to fostering an inclusive environment and providing accommodations for applicants with disabilities during the recruitment process, upon request, in accordance with the Accessibility for Ontarians with Disabilities Act, 2005.