Office Administrator

Westcorp; Kelowna; On-site; CAD 60,000 - 80,000; Part time

Job summary

An established industry player is seeking a dynamic Office Administrator to join their Kelowna office. This part-time role offers flexibility with a minimum of 15 hours per week, allowing you to balance work and personal life effectively. The ideal candidate will be responsible for reception duties, administrative support, and assisting with finance tasks. Join a company that values integrity, collaboration, and personal development, while contributing to a positive work environment. If you are organized, adaptable, and eager to learn, this opportunity is perfect for you!

Benefits

Health Spending Account

Competitive wages

Comprehensive benefits package

Qualifications

• Excellent verbal and written communication skills are essential.
• Strong organizational skills with the ability to multi-task and prioritize.

Responsibilities

• Manage reception duties and maintain effective communication with team members.
• Assist the leadership team with administrative tasks and reporting.
• Act as executive assistant to CEO, managing calendar and scheduling.

Skills

Verbal Communication

Written Communication

Organizational Skills

Adaptability

Confidentiality

Job description

Property Name: Corporate Head Office

Job Location: CA-BC-Kelowna

ID: 2024-1847

Job Category: Administrative / Clerical

Job Type: Part Time

# of Open Positions: 1

Posted Date: 28 minutes ago (1 / 9 / 2024 12 : 28 PM)

Join the Westcorp Team!

We are looking for an Office Administrator to join our team, working out of our Kelowna office. This role is fun and flexible and will provide the successful candidate with a variety of challenging tasks. We are open to candidates who are looking for a professional environment working for a great organization that values personal work-life balance. This role will require a minimum of 15 hours a week; however, the hours and schedule are flexible. Depending on experience, this role's compensation will be between $22-$26 / hour.

The Office Admin will assist with the implementation of the day-to-day operations of reception duties, AP / AR support, and executive assistant tasks. Our office admin carries out responsibilities to help with finance duties, multi-department administration, and office management.

Who You Are:

• You have excellent verbal and written communication skills.
• You have patience, adaptability, and a strong desire to create a cohesive work environment.
• You have the ability to keep information confidential.
• Your organizational skills are excellent. You will need to have the ability to multi-task and prioritize work.
• Your peers would say you are positive, optimistic, and upbeat.
• You love to learn new things and help the team get the job done.
• You must be respectful and able to work with all types of people with different backgrounds and circumstances.

Primary Key Responsibilities:

• Manage telephone and walk-in traffic at our reception area. Distribute mail and keep stationery supplies current and replenished.
• Maintain effective communication with all team members, assist the leadership team with administrative tasks and reporting.
• Act as executive assistant to CEO, organizing calendar, agenda, and some personal matters.
• Act as the first point of contact for a group of commercial tenants, and be available to participate in our on-call rotation for intermittent alarms.
• Calendar management for senior-level employees, scheduling interviews with potential new employees and vendors.
• Organize training for members of our team.
• Code and reconcile credit card statements, pay invoices, and send reminders on receivables.
• Organize business meetings, including catering, clean-up, and invitations.
• Use technology currently in place to upload payables and receivables into our system. Reconcile corporate credit cards and seek approvals for processing.
• Assist with all other day-to-day operations of the office.

Working at Westcorp:

Headquartered in Edmonton, Westcorp Property Management Inc. is a vertically integrated company that creates, invests in, and manages residential, commercial, and hotel properties. Westcorp operates in Edmonton, Calgary, Kelowna, and Bonnyville, and they are committed to significant growth in the coming years. Based on its existing development land holdings, Westcorp confidently expects to double the size of its portfolio in the next 5-7 years.

Westcorp is proud to be an equal opportunity workplace and is an affirmative-action employer. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.

Westcorp employs 200 people with decades of combined, extensive, and successful experience. We provide our employees with a work environment that promotes professional and personal development.

Our approach to employee attraction and retention is straightforward: We want the best of the best. To attract the 'best of class' and the best new entrants to the real estate field, Westcorp provides:

• Our Westcorp Values of Integrity, Vitality, Accountability, Results, Collaboration, Learning, and Innovation.
• Competitive wages.
• Comprehensive benefits package including a Health Spending Account.