office administrator

Government of Canada - Western; Kelowna; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented administrative professional to enhance office efficiency. In this role, you will review and evaluate new administrative procedures, delegate tasks to support staff, and ensure deadlines are met. You will also coordinate office services, manage budgets, and prepare reports. This position offers a dynamic work environment where attention to detail and the ability to work under pressure are essential. If you are ready to contribute to a fast-paced team and make a significant impact, this opportunity is for you.

Qualifications

• 1-2 years of experience in administrative roles.
• Strong knowledge of office software and procedures.

Responsibilities

• Review and evaluate administrative procedures for efficiency.
• Delegate tasks and oversee office support staff.

Skills

Attention to detail

Time management

Delegation

Education

College diploma (1-2 years)

Social sciences

Accounting and finance

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Spreadsheet software

Inventory control software

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Social sciences, other
• Accounting and finance

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work Setting

• Urban area

Responsibilities

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Supervision

• 5-10 people

Experience and Specialization

Computer and Technology Knowledge

• Electronic mail
• Spreadsheet
• Inventory control software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional Information

Work Conditions and Physical Capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload