Office Administrator

Paladin Security; Edmonton; On-site; CAD 42,000 - 45,000; Full time

Benefits offered by this job

Health Coverage

Paid vacation

Great Place To Work Certified 2026

Job summary

Paladin Security is seeking an organized Office Administrator in Edmonton to support daily operations, HR processes, and inventory tasks. You will be the operational hub, welcoming visitors and aiding the People and Culture team while ensuring smooth workflows.

The role offers on-site work in Edmonton with a clear path for internal advancement and a stable career foundation.

Qualifications

• Legal authorization to work in Canada.
• Experience in office administration or related administrative support roles.
• Strong organizational skills with the ability to manage competing priorities.
• Clear, professional written and spoken communication skills.
• Comfort using standard computer software and accurate data entry; quick learner of new tools.

Responsibilities

• Serve as the primary point of contact for calls, mail, and general inquiries.
• Provide administrative support to People and Culture, including license expiry tracking and reminders.
• Coordinate uniform returns and log information accurately.
• Handle basic administrative accounting and stock tasks, including invoice processing.
• Set up meeting rooms and maintain filing systems and contact lists.

Skills

Organizational skills

Professional communication

Data entry accuracy

Comfort with common software

Ability to learn new software quickly

Tools

Invoice processing software

Inventory management software

Job description

Full-time Edmonton, Alberta On-site CA$42K - CA$45K/yr

Posted Friday, 10/16/2026

Overview

Our Edmonton branch is looking for an organized, dependable Office Administrator to keep daily operations running seamlessly. Reporting directly to the People and Culture team, you will serve as the operational hub of our office—welcoming visitors, supporting team logistics, assisting with HR and inventory administration, and keeping workflows moving smoothly.

If you enjoy a varied work day, take pride in staying organized, and are looking for a stable role with clear opportunities for internal advancement, this position offers a strong foundation to build your career.

Compensation and Benefits

Salary: $42,000.00 – $45,000.00 annually

Health Coverage: Comprehensive medical, dental, and life insurance

Time Off: Paid vacation

Career Growth: Strong commitment to internal promotion and skill development

Key Responsibilities

Your day-to-day responsibilities will cover a broad range of administrative, HR support, and operational tasks:

Serve as the primary point of contact for incoming phone calls, mail distribution, and general office inquiries.

Provide administrative support to the People and Culture team, including tracking security license expiry dates, sending management reminders, and assisting with career fair preparations.

Coordinate uniform returns, process employee tickets, and log information accurately.

Handle basic administrative accounting and stock tasks, including invoice processing and entering inventory data into internal software.

Set up meeting rooms, prepare equipment and materials, and maintain up-to-date filing systems and contact lists.

What Success Looks Like

In your first 30 to 90 days: You will master daily office routines, learn our software tools, and build strong working relationships with the local team. Invoices, license tracking, and inquiries will be handled promptly and accurately.

Over time: You will become the go-to administrative reliable resource for the Edmonton branch—anticipating office needs, refining routine processes, and taking on additional operational responsibilities as you grow within the organization.

Qualifications

Must-Have Requirements

Legal authorization to work in Canada.

Prior experience in office administration, customer service, or a related administrative support role.

Strong organizational skills with the ability to manage competing priorities effectively.

Clear, professional written and spoken communication skills.

Comfort using standard computer software, accurate data entry skills, and the ability to learn new software programs quickly.

Nice-to-Have Requirements

Prior experience supporting Human Resources or recruiting operations.

Familiarity with basic invoice processing and inventory management software.

Why Join Our Team

• Paladin Security: Great Place To Work Certified™ 2026 – Making the World a Safer and Friendlier Place because we CARE !
• The Paladin Difference starts with our people; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you!
• Paladin Security has a diverse workforce and we believe in and are committed to a workplace culture of respect, inclusion, and diversity. Paladin Security is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation during the interview process, please let us know and we will work with you to meet your needs.
• Paladin Security uses AI-based tools as part of our recruitment process to assist with resume screening and candidate assessment. These tools do not make final hiring decisions. All applications are reviewed by a member of our hiring team. We regularly evaluate our systems to minimize bias and ensure compliance with applicable human rights and privacy legislation.
• We thank all applicants for their interest; however, only those candidates that are short listed will be contacted for an interview.

Note

This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Join Our Team

We are committed to fostering a respectful and inclusive environment where everyone has the opportunity to succeed. If you are looking for a meaningful administrative role where your work makes a visible impact, we encourage you to apply.