Administrative Assistant

Gexel Telecom International Inc.; Trois-Rivières; On-site; CAD 40,000 - 56,000; Full time

Benefits offered by this job

Group insurance

Retirement plan

Virtual healthcare

EAP

Job summary

Gexel Telecom International Inc. in Trois-Rivières, Quebec, seeks an Administrative Assistant to provide administrative and operational support to the Human Resources team. You will participate in recruitment activities, handle document management, and coordinate HR processes while assisting other departments.

This full-time role offers a day schedule, 40 hours per week. Benefits include group insurance, retirement plan, virtual healthcare, and EAP.

Qualifications

• DEP/AEC in office administration or equivalent is required.
• Proficiency in Microsoft Office Suite.
• Proficiency in French (spoken and written); English is an asset.

Responsibilities

• Participate in the full recruitment process.
• Prepare hiring documentation and complete related follow-ups.
• Assist with onboarding of new employees.
• Maintain and update employee personnel files.
• Prepare HR documents such as letters, contracts, and forms.
• Monitor training, probation periods, and HR deadlines.
• Provide administrative assistance to other departments.

Skills

Attention to detail

Teamwork

Interpersonal skills

Autonomy

Reliability

Education

DEP/AEC in office administration

Tools

Microsoft Office Suite

Job description

The Administrative Assistant provides administrative and operational support to the Human Resources team. This individual actively participates in recruitment activities, document management, administrative file maintenance, and the coordination of various HR processes. They also collaborate with other departments across the organization to support a variety of administrative and human resources initiatives.

Work Schedule

• Day shift, Monday to Friday (flexible schedule);
• 40 hours per week.

Work Location

• Trois-Rivières, Quebec

Responsibilities

• Participate in the full recruitment process;
• Prepare hiring documentation and complete all related administrative follow-ups;
• Assist with the administrative onboarding of new employees;
• Maintain and update employee personnel files;
• Prepare a variety of HR documents, including letters, employment contracts, and forms;
• Monitor employee training, probationary periods, and other HR-related deadlines;
• Provide administrative assistance to other departments based on organizational priorities;
• Follow up on various assignments delegated by the Human Resources team;
• Perform any other reasonable and related duties normally associated with the position, in accordance with the qualifications, skills, and abilities required of an Administrative Assistant.

Hiring Requirements

• DEP/AEC in office administration, administration, secretarial studies, or relevant experience in a similar role;
• Proficiency in Microsoft Office Suite;
• Proficiency in French (spoken and written);
• Asset – Proficiency in English (spoken and written).

Desired Profile

• Attention to detail;
• Ability to work as part of a team;
• Dynamic personality;
• Strong interpersonal skills;
• Autonomous;
• Rigorous and reliable;
• Ability to process large amounts of information;
• Respect for deadlines.

Employee Benefits

• Compensation based on experience and skills;
• Comprehensive group insurance plan, including life, health, travel, dental, and vision coverage;
• Group Retirement Savings Plan with employer contribution;
• Access to virtual healthcare – free medical consultations, mental health services, and online pharmacy access;
• Employee Assistance Program (EAP).