Office Administrator

The Armour Group Limited; Dartmouth; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Bonus potential

Health benefits

RRSP

Paid vacation

EAP

On-site fitness facility

On-site parking

Career growth

Job summary

The Armour Group Limited, based in Dartmouth, Nova Scotia, seeks an Office Administrator to join our growing team. You will provide front-line reception, perform clerical tasks, and support calendar management and document processing to keep the office running smoothly.

Ideal candidates bring strong customer service, organization, and proficiency with Microsoft Office. This full-time role offers benefits, RRSP, paid vacation, and opportunities for career growth within our family-owned company.

Qualifications

• Experience delivering professional administrative support in a fast-paced environment.
• Strong customer service and communication skills.
• Proficiency with Microsoft Office and office equipment.

Responsibilities

• Provide front-line receptionist support at the Home Office.
• Answer multi-line calls with customer service focus and distribute appropriately.
• Scan, copy, file, and format letters and reports; manage invoices.
• Maintain office supplies and stock items; order as needed.
• Data entry and general administrative duties; ensure confidentiality.

Skills

Customer service

Administrative support

Microsoft Office

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The Armour Group Limited is one of the leading construction and development companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia - carefully designing, developing, constructing and operating some of our region's most iconic buildings.

With more than 50 years of history in our region, this family-owned firm remains committed to a principled approach to development, ensuring that our buildings are environmentally sustainable and integrated into the communities they serve. If you share our values and would like to work with a-skilled professional team, Armour is presently seeking an Office Administrator to join the growing team at our Dartmouth, Nova Scotia location.

Responsibilities

• providing positive front-line receptionist support at our Home Office 2
• answering a multi-line telephone system with a strong focus on customer service and ensures appropriate distribution of calls;
• scanning, photocopying, filing, and faxing; typing and formatting letters and reports;
• ensuring office supplies are stocked, ordering and distributing new items as needed.
• conducting data entry and administrative duties;
• ensuring the confidentiality of files and possesses the highest level of personal integrity;
• recommending improvements in workflow and procedures within administration;
• helping maintain administrative support systems and procedures for the office;
• preparing correspondence and documents, ensuring compliance;
• reviewing and professionally responding to email inquiries;
• electronically file invoices in an organized manner;
• coordinating and arranging for courier deliveries;
• receiving, sorting and distributing incoming mail;
• assisting in managing Outlook calendars including office boardrooms;
• ensuring office space is clean and tidy including kitchen facilities, boardrooms and common space areas;
• assisting with distributing communications across the organization;
• helping develop inter-office administrative support systems and procedures;
• coordinate inter-office communication and mail;

Experience and Skills Preferred

• Previous experience in an administrative role preferred.
• Strong customer service skills and an ability to work in a fast-paced environment.
• Proficiency in using Microsoft Office and office equipment.
• An ability to think critically and problem solve.
• A can-do attitude.

What we Offer

• Bonus potential
• Comprehensive health and dental benefits
• RRSP program
• Paid vacation and sick days
• Employee Assistance Program
• Access to on-site fitness facility
• On-site parking at Dartmouth location
• Opportunity for internal career growth and development

The Armour Group Limited is an equal opportunity employer.

The Armour Group Limited is an equal opportunity employer.