office administrative assistant

Vulcan Staffing Services; Mississauga; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an office administrative assistant to join their dynamic team. This entry-level position involves coordinating HR activities, managing daily operations, and ensuring effective office procedures. The ideal candidate will possess strong organizational and communication skills, with proficiency in tools like MS Office and Google Suite. This role offers a unique opportunity to contribute to a vibrant work environment while developing valuable administrative skills. If you're ready to take on a rewarding challenge in a supportive setting, this is the perfect opportunity for you!

Benefits

Free Parking

Qualifications

• 1-2 years of post-secondary education in administration or related field.
• Entry-level position requiring 7 months to less than 1 year of experience.

Responsibilities

• Coordinate HR activities and manage daily operations.
• Arrange seminars, supervise staff, and maintain office procedures.
• Handle payroll administration and manage contracts.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Time Management

Education

College Certificate or Diploma

Tools

Google Docs

Google Drive

MS Office Suite

Social Media

Electronic Mail

Job description

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Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

7 months to less than 1 year

Work setting

On site. Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Coordinate the activities of the HR department to meet organizational goals
• Direct and control daily operations
• Supervise staff and other workers
• Open and distribute mail and materials
• Plan and control budget and expenditures
• Review HR projects for compliance with laws and regulations
• Record and prepare minutes of meetings and conferences
• Establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts and oversee payroll administration
• Answer telephone and electronic inquiries
• Order office supplies and maintain inventory
• Organize staff consultations and grievance procedures
• Greet visitors and direct them appropriately
• Work with marketing to communicate messages
• Recruit, hire, and conduct staffing actions
• Maintain and manage digital databases
• Perform basic bookkeeping and conduct performance reviews

Computer and technology skills

• Google Docs, Google Drive
• MS Office Suite (Word, Excel, Outlook)
• Social Media
• Electronic mail

Work conditions and physical capabilities

• Ability to work independently and under pressure
• Attention to detail and ability to perform repetitive tasks

Benefits

• Free parking available

Additional details

• Seniority level: Entry level
• Employment type: Contract
• Job function: Administrative
• Industry: Staffing and Recruiting