SalonCentric Canada - Office Administrative Assistant

SalonCentric; Mississauga; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an Office Administrative Assistant to join their dynamic team. This role offers the opportunity to manage office operations, support senior leadership, and coordinate events in a vibrant work environment. With a focus on fostering an inclusive culture, the company values contributions and encourages professional growth. If you are organized, communicative, and enjoy multitasking, this position is perfect for you. Join a thriving organization that is dedicated to making a positive impact in the beauty community and beyond.

Benefits

Engaging Work Environment

Professional Development Opportunities

Employee Events

Health and Safety Programs

Qualifications

• 5+ years of administrative support experience required.
• Knowledge of office operations and vendor management is essential.

Responsibilities

• Manage office needs, including inventory and vendor relationships.
• Coordinate travel arrangements and manage expense reports.

Skills

Administrative Support

Vendor Management

Event Planning

Communication Skills

Microsoft Office

Budget Management

Problem Solving

Customer Service

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

Concur

Egencia

Job description

Office Administrative Assistant

Salon Centric is the premier national distributor of salon professional products in the U.S. Created by L'Oréal USA in 2008, with 585 SalonCentric stores and 260 StateǀRDA stores in the US, it is expanding in Canada, with presence in Ontario, British Columbia, and Quebec.

Our vision is to inspire the Beauty Community to make the world a more colorful place. We are committed to developing an inclusive, valued, and empowered environment where members can share, learn, grow, and thrive. We support social, environmental, and economic causes that benefit the professional beauty industry and our community. If this resonates with you and you are a human resource professional, this opportunity is for you!

Key responsibilities:

1. Office Needs Management: Manage all aspects of office needs, including maintaining inventory, managing vendor relationships, and coordinating seasonal landscaping.
2. Health and Safety: Actively participate as a member of the Joint Health and Safety Committee.
3. Management Committee Expenses: Process and manage expense reports, reconcile receipts, verify approvals, and resolve discrepancies.
4. Travel Arrangements: Coordinate and book travel for the Management Committee, ensuring compliance with policies and budgets.
5. System Support: Serve as the primary contact for Concur and Egencia systems, providing training, troubleshooting, and ensuring compliance.
6. Meeting and Event Setup: Prepare and execute meetings, town halls, and events, including logistics, equipment, and catering.
7. Vendor Communication: Manage communication with external vendors and resolve inquiries or issues.
8. Team Communications: Disseminate internal information, announcements, and reminders.
9. Employee Events: Plan and execute events like BBQs and holiday parties in collaboration with HR, adhering to budgets.

Qualifications and skills:

• High school diploma required; associate or bachelor's preferred.
• Minimum 5 years of administrative support experience.
• Experience supporting senior leadership is desirable.
• Knowledge of office operations, vendor management, and event planning.
• Familiarity with expense and travel systems (e.g., Concur, Egencia) is a plus.
• Strong organizational, communication, multitasking, and Microsoft Office skills.
• Effective budget management, vendor relations, problem-solving, and customer service skills.
• Ability to work independently and collaboratively.

What's in it for you?

Join a thriving company to learn about a dynamic business, support employee potential, and participate in meaningful projects. Enjoy a fun, engaging work environment where your contributions are valued and heard.