Saloncentric Canada - Office Administrative Assistant

L'OREAL GROUP; Mississauga; On-site; CAD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking an Office Administrative Assistant to join their dynamic team. This role involves managing office needs, coordinating travel, and supporting senior leadership. With a commitment to fostering a supportive environment, this company values every voice and encourages professional growth. You'll engage in exciting HR projects that drive success while enjoying a vibrant workplace culture. If you're passionate about administration and thrive in a collaborative setting, this opportunity is perfect for you.

Benefits

Supportive Work Environment

Professional Development Opportunities

Dynamic Work Experience

Employee Engagement Activities

Qualifications

• 5+ years of administrative support experience, ideally with senior leadership.
• Strong organizational and communication skills are essential.

Responsibilities

• Manage office needs, including inventory and vendor relationships.
• Coordinate travel arrangements for the Management Committee.

Skills

Administrative Support

Vendor Management

Event Planning

Communication Skills

Microsoft Office Suite

Budget Management

Problem-Solving

Customer Service

Multitasking

Education

High School Diploma

Business Administration Degree

Tools

Concur

Egencia

Job description

Office Administrative Assistant

Salon Centric is the premier national distributor of salon professional products in the U.S. Created by L'Oréal USA in 2008 with 585 SalonCentric stores and 260 State RDA stores in the US. Today, SalonCentric is expanding in Canada, with presence in Ontario, British Columbia, and Quebec.

Our vision is to inspire the Beauty Community to make the world a more colorful place. We are committed to developing an atmosphere where every member of our Beauty Community feels included, valued, and empowered, and where we can all share, learn, grow, and thrive. We do this by supporting social, environmental, and economic causes that support the entire professional beauty industry and our Beauty Community. If this resonates with you and you are a human resource professional, this opportunity is for you!

Key responsibilities:

• Office Needs Management: Manage all aspects of office needs, including maintaining inventory of supplies, managing vendor relationships, and coordinating seasonal landscaping.
• Health and Safety: Participate as a member of the Joint Health and Safety Committee.
• Management Committee Expenses: Process and manage expense reports, reconcile receipts, and ensure policy compliance.
• Travel Arrangements: Coordinate and book travel for the Management Committee, adhering to policies and budgets.
• System Support: Support and train employees on expense (Concur) and travel (Egencia) systems, troubleshooting issues as needed.
• Meeting and Event Setup: Prepare and execute meetings, town halls, and events, including logistics, equipment, and catering.
• Vendor Communication: Act as the primary contact for external vendors, managing communications and resolving issues.
• Team Communications: Manage internal communications, including event info, announcements, and office updates.
• Employee Events: Plan and execute employee events, collaborating with HR and adhering to budgets.

Qualifications and skills:

• High school diploma or equivalent; additional education in business administration or related fields preferred.
• At least 5 years of administrative support experience, supporting senior leadership preferred.
• Experience with office operations, vendor management, and event planning.
• Familiarity with expense and travel systems like Concur and Egencia is a plus.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite.
• Budget management, vendor relations, problem-solving, and customer service skills.
• Ability to work independently and in a team environment.

What's in it for you?

Join a thriving company to learn about an exciting business and help unleash employees' potential. Be part of a supportive environment where your voice is valued. Engage in HR topics and projects that drive the company's success. Enjoy a dynamic work experience filled with learning and fun!