office administrative assistant

Government of Canada; Milton; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player seeks a dedicated administrative professional to support a fast-paced team. This role involves coordinating seminars, managing information flow, and ensuring efficient office operations. The ideal candidate will possess strong organizational skills, attention to detail, and a collaborative spirit. With responsibilities ranging from scheduling appointments to training staff, this position is perfect for someone looking to make a significant impact in a supportive environment. Join a team where your contributions will be valued and your career can thrive.

Qualifications

• 1-2 years of experience in administrative roles.
• Strong proficiency in MS Office and organizational tasks.

Responsibilities

• Coordinate seminars and manage information flow within the team.
• Record minutes and oversee office supplies and inventory.
• Supervise office staff and maintain filing systems.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Flexibility

Teamwork

Education

Secondary (high) school graduation certificate

Tools

MS Windows

MS Office

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Train staff
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Supervise office and volunteer staff
• Establish work schedules and procedures

Experience and specialization Computer and technology knowledge

• MS Windows
• MS Office

Additional information Security and safety

• Bondable

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail

Personal suitability

• Flexibility
• Organized
• Team player
• Accurate
• Reliability