Office Administration & Event Coordinator

Trindent; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

Trindent Consulting seeks a dynamic Office Administration & Event Coordinator to enhance company culture and streamline operations. This role involves managing logistics, greeting guests, and executing internal events. Ideal candidates will have 3+ years in administration or event planning with excellent organizational skills.

Qualifications

• 3+ years of experience in office administration or event planning.
• Strong attention to detail and multitasking skills.
• Experience in planning and delivering corporate events.

Responsibilities

• Greet and assist guests, providing a high standard of hospitality.
• Manage day-to-day administrative tasks and office supplies.
• Plan and execute monthly and annual internal events.

Skills

Organizational skills

Multitasking

Attention to detail

Interpersonal skills

Customer service

Communication

Proficiency in Microsoft 365

Job description

The Role

Trindent Consulting is seeking a dynamic and detail-driven Office Administration & Event Coordinator to keep our workplace running smoothly and our company culture thriving. Reporting to the Chief of Staff, this role blends administrative excellence with creativity and coordination. The successful candidate will be responsible for welcoming guests, supporting staff, managing logistics, creating a welcoming office environment, taking ownership of the planning and execution of the company’s monthly and annual internal events.

Key Responsibilities

• Greet and assist all staff, visitors, and guests, providing a high standard of hospitality and professionalism.
• Handle day-to-day administrative tasks including answering phone calls, maintaining vendor agreements and office records, and updating internal systems.
• Manage the monthly ordering of general office supplies—kitchen, stationery, and tech inventory—ensuring availability without overstocking.
• Plan, coordinate, and execute internal events on a monthly and annual basis, including but not limited to:
  • Sourcing and booking venues
  • Drafting vendor contracts and managing event budgets
  • Developing event itineraries and activities
  • Coordinating logistics, room setups, and A/V needs
  • Handling catering, décor, and on-site event execution
• Handle mail and courier management, ensuring timely deliveries and shipments.

Key Skills and Experience

• 3+ years of experience in office administration, event planning, or a similar operational support role.
• Exceptional organizational and multitasking skills with strong attention to detail.
• Demonstrated experience in planning and delivering corporate events of varying sizes.
• Strong interpersonal and customer service skills.
• Confident communicator with a positive, welcoming demeanor.
• Proficiency in Microsoft 365 tools (Outlook, Excel, Teams, Word).
• Ability to work independently, prioritize effectively, and thrive in a fast-paced, high-growth environment.
• Familiarity with working with vendors and managing service contracts is a plus.

Trindent Consulting is committed to providing an accessible, respectful and inclusive environment for all employees and job applicants. We will provide reasonable accommodation if required. If you require any specific accommodation due to a disability or a medical need during the application process, please contact us.