Music Catalog Coordinator (o13)

Ethereal Music Group; Vancouver; On-site; CAD 40,000 - 50,000; Full time

Benefits offered by this job

Benefits

Job summary

Ethereal Music Group in Vancouver is seeking an entry-level Music Catalog Coordinator & A&R to help build and manage a growing catalog across electronic, chill, ambient, piano, dance, and emerging genres.

You’ll work with our A&R team on coordinating demos, track sourcing, release planning, metadata, playlist research, and catalog administration.

Salary CAD 40K-50K per year with benefits; must be able to commute to the Vancouver office a few days a week.

Qualifications

• Genuine passion for music and discovery.
• Strong understanding of current music culture and platforms.
• Comfortable with managing large amounts of information in spreadsheets.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects simultaneously.
• Comfortable in a fast-moving environment with shifting priorities.

Responsibilities

• Organize demos, masters, artwork, metadata, splits, and release information.
• Help prepare releases for distribution and ensure assets and metadata are complete.
• Maintain internal spreadsheets and databases tracking songs, artists, releases, and project status.
• Coordinate with producers, composers, artists, and other external collaborators.
• Help evaluate tracks for new and existing music projects.
• Assist with building new artist concepts, aliases, and catalog projects.
• Support day-to-day A&R and catalog development tasks as needed.

Skills

Music discovery

Organization

Communication

Spreadsheet proficiency

Multitasking

Written communication

Verbal communication

Passion for music

Tools

Google Sheets

Excel

Notion

Airtable

Spotify for Artists

Job description

o13 is a modern record label focused on developing original artist projects and building music with long-term value. Combining creative A&R with a data-driven approach, we identify emerging sounds, trends, and opportunities across streaming and digital platforms. Our focus is on creating distinctive artist identities, releasing great music consistently, and building a catalog that can grow at scale.

We’re looking for a highly organized, music-obsessed candidate for a Music Catalog Coordinator & A&R to help us build and manage a growing catalog of music across electronic, chill, ambient, piano, dance, and emerging genres.

This is an entry-level role for someone who understands music culture, genres and trends, and wants to learn the business side of building music projects and catalogs.

You’ll work closely with our A&R team across everything from coordinating, track sourcing, release planning, metadata, playlist research, creative development, and general catalog organization and administrative work.

What You’ll Do

• Organize demos, masters, artwork, metadata, splits, and release information
• Help prepare releases for distribution and make sure assets and metadata are complete
• Maintain internal spreadsheets and databases tracking songs, artists, releases, and project status
• Coordinate with producers, composers, artists, and other external collaborators
• Help evaluate tracks for new and existing music projects
• Assist with building new artist concepts, aliases, and catalog projects
• Support day-to-day A&R and catalog development tasks as needed

Who We’re Looking For:

You don’t need years of industry experience. We care more about taste, curiosity, culture fit, organization, and your willingness to learn.

You should:

• Be genuinely passionate about music and music discovery
• Have a strong understanding of Spotify, TikTok, Instagram, YouTube, and current music culture
• Be comfortable working with spreadsheets and keeping large amounts of information organized
• Have excellent attention to detail
• Have strong written and verbal communication skills
• Be able to manage multiple projects at the same time
• Be comfortable working in a fast-moving environment where priorities can change quickly

Not required, but helpful:

• Experience with Spotify for Artists or other DSP analytics
• Basic understanding of music distribution, publishing, royalties, ISRCs, metadata, and release delivery
• Experience working with artists, producers, labels, playlists, or music marketing
• Familiarity with electronic music, chill house, ambient/sleep music, UK garage, dance music, or related genres
• Basic knowledge of Meta Ads, TikTok Ads, or digital music marketing
• Experience with Google Sheets, Excel, Notion, Airtable, or similar tools

What You’ll Learn

This role is designed to give you hands-on experience in how a modern music company builds and grows a catalog.

You’ll gain exposure to:

• A&R and artist development
• Music publishing and master rights
• Streaming analytics
• Digital marketing
• Distribution
• Release planning

Salary: $40K-50K CAD annually (plus benefits)

Level: Entry Level / Full-Time

*Must be able to commute to the Vancouver office a few days a week.

If you’re someone who is interested in understanding both the creative and business sides of the music industry, we’d love to hear from you.