Municipal Committee Coordinator — Meetings & Minutes

City of White Rock; White Rock; On-site; CAD 74,000 - 88,000; Full time

Job summary

The City of White Rock is seeking a diligent Committee Coordinator to join the Corporate Administration Department. You will provide administrative and meeting support to Council Committees, prepare agendas, take minutes, and manage follow-up tasks.

The role requires front-counter presence and coverage for senior staff when needed. Flexibility is essential as some evenings and extended hours are required to support committee meetings and municipal business.

Qualifications

• Grade 12 plus related administrative training and experience.
• Experience performing committee, clerical, research and analytical functions.
• Proficiency with Microsoft Office and modern office practices.
• Excellent written communication and proofreading; ability to organize and maintain records and prepare reports.

Responsibilities

• Provide administrative and meeting support to Committees of Council; prepare agendas, take minutes and follow up actions.
• Operate meeting technology and support at meetings.
• Serve as first point of contact at the Administration front counter; provide coverage for executive assistants.
• Support Mayor and CAO's Executive Assistant and Deputy Corporate Officer as needed.
• Work flexible hours to support committee meetings and municipal business.

Skills

Minute taking

Written communication

Customer service

Organization

Discretion

Education

Grade 12 + admin training

Tools

Microsoft Office

SharePoint

eScribe

Mail merge

Job description

The City of White Rock is seeking a diligent Committee Coordinator to join the Corporate Administration Department. You will provide administrative and meeting support to Council Committees, prepare agendas, take minutes, and manage follow-up tasks.

The role requires front-counter presence and coverage for senior staff when needed. Flexibility is essential as some evenings and extended hours are required to support committee meetings and municipal business.