Committee Coordinator

CivicInfo BC; White Rock; On-site; CAD 74,000 - 88,000; Full time

Job summary

The City of White Rock is seeking a Committee Coordinator to support Councils' committees with agenda preparation, minute-taking, and meeting follow-up. You will act as the first point of contact at the Administration front counter and provide coverage for key executive staff when needed.

Flexibility is required as occasional extended hours and evening work support committee meetings and municipal business; a strong customer-service orientation and organizational skills are essential.

Qualifications

• Completion of Grade 12 supplemented by related administrative training; plus sound related experience performing committee, clerical, research, and analytical functions; or an equivalent combination of training and experience.

Responsibilities

• Provide administrative and meeting support to Committees of Council, including agenda preparation, minute-taking, and meeting follow-up.
• Operate meeting technology and support the front counter as the first point of contact at Administration.
• Provide coverage for the Mayor and CAO's Executive Assistant and Deputy Corporate Officer when required; flexibility for extended hours and evening meetings.

Skills

Meeting minutes

Customer service

Written communication

Typing skills

Education

Grade 12 and admin training

Tools

Microsoft Office

eScribe

SharePoint

Job description

The City of White Rock

Committee Coordinator

Employment Type: Regular Full-Time

Exempt: $74,476 - $87,619

Hours of Work: 0830-1630

Competition Number: 2026-55

Closing Date: Open Until Filled

The City of White Rock is a unique, ocean-side community of 23,000 citizens located half an hour south of Vancouver on the shore of Semiahmoo Bay and is known for its sunny weather, expansive beach, historic pier, delightful restaurants, and sense of community.

Overview

The Corporate Administration Department is seeking a full-time Committee Coordinator to join its team. Reporting to the Deputy Corporate Officer, the Committee Coordinator provides administrative and meeting support services to Committees of Council, including agenda preparation, minute-taking, meeting follow-up, and the operation of meeting technology. In addition, the Committee Coordinator serves as the first point of contact at the Administration front counter and provides coverage for the Mayor and CAO's Executive Assistant and the Deputy Corporate Officer when required. This position is well suited to an individual who is highly organized, customer service-oriented, and collaborative.

Due to the nature of the role, flexibility is required, as the position involves occasional extended hours and evening work to support committee meetings and other municipal business.

Qualifications

• Completion of Grade 12 supplemented by related administrative training; plus sound related experience performing committee, clerical, research, and analytical functions; or an equivalent combination of training and experience;

Requirements

• Considerable knowledge of the committee functions and the rules of procedure used in meetings;
• Comprehensive skills in taking meeting minutes and advising in regard to meeting procedures;
• Considerable knowledge of Microsoft Office programs and current office administration practices;
• Excellent written communication and proofreading skills with an ability to organize, compile, and maintain complex and extensive records and prepare corporate reports, correspondence and other written materials;
• Ability to appropriately handle highly confidential and sensitive information;
• Excellent customer service skills with the ability to establish effective working relationships with elected officials and work collaboratively with staff at all levels of the organization using discretion, good judgment and tact in difficult and sensitive situations;
• Ability to work collaboratively with others and to make a positive contribution to a team environment;
• Ability to prioritize workloads, to work independently with minimal guidelines and supervision, and to perform tasks under periodic work pressure, with the highest degree of accuracy and efficiency;
• Ability to exercise initiative and make decisions in accordance with applicable rules, regulations and policies;
• Proficiency in the use of computer software including Microsoft Office with strong word processing and typing skills and the ability to use and create templates, spreadsheets and mail merges;
• Experience using eScribe and SharePoint is an asset
• Passion for municipal governance, legislative process and public service

The City is proud to be an equal opportunity workplace and is committed to promoting and preserving a culture of diversity, equity, and inclusion. We know that our greatest strengths come from the people who make up our teams and a more vibrant community starts with you!