Board & Committee Secretary

Capital Regional District; Victoria; On-site; CAD 53,000 - 56,000; Full time

Job summary

Capital Regional District in Victoria, BC is seeking a dedicated Clerk to CRD Boards to coordinate meetings, prepare agendas, and manage minutes and records. You will support governance processes, bylaws, elections, and provide confidential administrative assistance across Corporate Services.

The role requires strong editing, data entry, and stakeholder communication skills, with knowledge of meeting procedures and local government acts. A BC driver’s licence is required.

Qualifications

• High School Graduation and post-secondary courses in a related discipline.
• Minimum 6 years of progressively responsible experience; equivalent combination of education and experience accepted.
• Valid BC Driver's Licence and ability to drive as needed.

Responsibilities

• Acts as Committee Clerk to CRD Boards, coordinates meeting arrangements and publishes agendas and minutes.
• Takes, edits, transcribes and distributes minutes; advises on procedural rules.
• Prepares and maintains statutory records (elector registration, minutes, bylaws) and supports appointments and bylaws processes.
• Provides administrative assistance to Corporate Services and election-related functions; handles confidential information.
• Supports granular records management and data tracking; uses SharePoint, Granicus, and InfoLinx.

Skills

Editing and proofreading

Keyboarding and data entry

Minute taking

Procedural knowledge

Office administration

Communication skills

Confidentiality and discretion

Time management

Customer service

Stakeholder collaboration

Education

High School Graduation

Post-secondary courses in a related discipline

6+ years progressively responsible experience

Equivalent combination of education and experience

Valid BC Driver's Licence

Tools

SharePoint

Granicus

InfoLinx

Job description

Capital Regional District in Victoria, BC is seeking a dedicated Clerk to CRD Boards to coordinate meetings, prepare agendas, and manage minutes and records. You will support governance processes, bylaws, elections, and provide confidential administrative assistance across Corporate Services.

The role requires strong editing, data entry, and stakeholder communication skills, with knowledge of meeting procedures and local government acts. A BC driver’s licence is required.