Committee Coordinator

City of White Rock; White Rock; On-site; CAD 74,000 - 88,000; Full time

Job summary

The City of White Rock is seeking a diligent Committee Coordinator to join the Corporate Administration Department. You will provide administrative and meeting support to Council Committees, prepare agendas, take minutes, and manage follow-up tasks.

The role requires front-counter presence and coverage for senior staff when needed. Flexibility is essential as some evenings and extended hours are required to support committee meetings and municipal business.

Qualifications

• Grade 12 plus related administrative training and experience.
• Experience performing committee, clerical, research and analytical functions.
• Proficiency with Microsoft Office and modern office practices.
• Excellent written communication and proofreading; ability to organize and maintain records and prepare reports.

Responsibilities

• Provide administrative and meeting support to Committees of Council; prepare agendas, take minutes and follow up actions.
• Operate meeting technology and support at meetings.
• Serve as first point of contact at the Administration front counter; provide coverage for executive assistants.
• Support Mayor and CAO's Executive Assistant and Deputy Corporate Officer as needed.
• Work flexible hours to support committee meetings and municipal business.

Skills

Minute taking

Written communication

Customer service

Organization

Discretion

Education

Grade 12 + admin training

Tools

Microsoft Office

SharePoint

eScribe

Mail merge

Job description

The City of White Rock

Committee Coordinator

Employment Type: Regular Full Time

Exempt: $74,476 - $87,619

Hours of Work: 0830-1630

Competition Number: 2026-55

Closing Date: Open Until Filled

The City of White Rock is a unique, ocean-side community of 23,000 citizens located half an hour south of Vancouver on the shore of Semiahmoo Bay and is known for its sunny weather, expansive beach, historic pier, delightful restaurants, and sense of community.

Overview

The Corporate Administration Department is seeking a full-time Committee Coordinator to join its team. Reporting to the Deputy Corporate Officer, the Committee Coordinator provides administrative and meeting support services to Committees of Council, including agenda preparation, minute-taking, meeting follow-up, and the operation of meeting technology. In addition, the Committee Coordinator serves as the first point of contact at the Administration front counter and provides coverage for the Mayor and CAO's Executive Assistant and the Deputy Corporate Officer when required. This position is well suited to an individual who is highly organized, customer service-oriented, and collaborative.

Due to the nature of the role, flexibility is required, as the position involves occasional extended hours and evening work to support committee meetings and other municipal business.

Qualifications

• Completion of Grade 12 supplemented by related administrative training; plus sound related experience performing committee, clerical, research, and analytical functions; or an equivalent combination of training and experience;

Requirements

• Considerable knowledge of the committee functions and the rules of procedure used in meetings;
• Comprehensive skills in taking meeting minutes and advising in regard to meeting procedures;
• Considerable knowledge of Microsoft Office programs and current office administration practices;
• Excellent written communication and proofreading skills with an ability to organize, compile, and maintain complex and extensive records and prepare corporate reports, correspondence and other written materials;
• Ability to appropriately handle highly confidential and sensitive information;
• Excellent customer service skills with the ability to establish effective working relationships with elected officials and work collaboratively with staff at all levels of the organization using discretion, good judgment and tact in difficult and sensitive situations;
• Ability to work collaboratively with others and to make a positive contribution to a team environment;
• Ability to prioritize workloads, to work independently with minimal guidelines and supervision, and to perform tasks under periodic work pressure, with the highest degree of accuracy and efficiency;
• Ability to exercise initiative and make decisions in accordance with applicable rules, regulations and policies;
• Proficiency in the use of computer software including Microsoft Office with strong word processing and typing skills and the ability to use and create templates, spreadsheets and mail merges;
• Experience using eScribe and SharePoint is an asset
• Passion for municipal governance, legislative process and public service

The City is proud to be an equal opportunity workplace and is committed to promoting and preserving a culture of diversity, equity, and inclusion. We know that our greatest strengths come from the people who make up our teams and a more vibrant community starts with you!